Minutes of Parish Council Meeting held in the Village Hall Thursday 5th January 2012 7.30pm
Present: Cllrs: Chilcott, Spear, Coatsworth, Dendle, Ellis, Bennett, Mason, Giles-Townsendand Brown. Mrs S Goldsmith, Parish Clerk. No members of the public present.
1. Apologies: None
2. Declarations of Interest: None
3. Minutes of the previous meeting Thursday 1st December: Minutes taken as read, agreedand signed as a true record.
4. Matters Arising:
a) Amenity Land Gore Cross – After a great deal of discussion, Councillor Giles-Townsendproposed that before any further discussions were made the Parish Council should seek legal advice from a solicitor, seconded by Councillor Mason. Agreed by all Councillors present. Councillor Chilcott to be leading Councillor assisted by the Clerk. Update to be given at March PC Meeting.
b) Diversion of Foot Path Gore Field – After discussion and consideration in regard to procedure and cost, Councillor Giles- Townsend proposed that the Parish Councillor pursue an application to extinguish the foot path, seconded by Councillor Dendle. Agreed by all Councillors present.
c) Neighbourhood Plan – Councillor Coatsworth updated the meeting with the information he had obtained in regard to the scheme. Councillors agreed that Bradpole should have its own Plan but more information was needed before a final decision could be made. Clerk to arrange for Simon Thomson and someone from the County Council to attend either the February PC Meeting or on the 9th of February in the Parish Office.
5. Identity Cards for Councillors: Councillor Mason told the meeting that he believed that Councillors should have ID Cards so that if necessary they can prove to members of the public that they are their local councillors. After discussion Councillor Mason proposed that Councillors should be given ID Cards, seconded by Councillor Dendle, agreed by majority, Councillor Spear voted against. Clerk to make enquires with DAPTC in regard to format.
6. Parish Plan – Action Points – Way Forward: After much discussion the meeting agreed to form a sub committee to look at the actions and report back to the PC. Cllrs: Brown, Chilcott and Spear to form subcommittee assisted by the Clerk.
7. Democratic Quarter Hour: No members of the public present.
8. Jubilee Celebrations: After much discussion the Council agreed that as a Council they will not do anything for the celebrations, but are willing to work with other groups within the community. The Clerk informed the meeting that she had heard back from David Kelley (Friends of the Church) there is to be a meeting on Thursday 25th January in regard to the proposed events to be held in the village. Clerk will attend this meeting.
9. Correspondence:
Mr Brian Gaylard (Allotment holder) information from him that he has moved to Dorchester, but would like to on. After discussion, it was agreed that Mr Gaylard would no longer qualify for an allotment within the parish. Councillor Chilcott proposed that the Clerk writes to Mr Gaylard giving him three months notice to vacate the allotment, seconded by Councillor Brown, agreed by all present.
BLAP – Requesting a letter opposing the proposed closure of Portland Coastguard Helicopter Base in 2017 is sent to the Secretary of State. After discussion Council agreed that a letter should be sent.
Bridport Town Council – Inspection of Play Ground, The Clerk had received an e mail from Daryl Chambers offering the service of Graham Reeves from DCC at the fee of £31 per play area. After discussion Councillor Dendle proposed that Graham Reeve is asked to carry out the inspection on Pageants Field Play Ground, seconded by Councillor Ellis.
DCC – 2012/13 Capital Maintenance Programme – Drainage Work Higher Street – July 2012.
DAPTC – Training dates for 2012 – details read out.
8.45 pm Councillor Bennett left the meeting.
10. Planning: Approval: 1/D/11/1400 – St Catherine’s School – Install new double doors and construct new roof over existing concreted area.
11. Parish Maintenance:
Railway Crossing Gates: Councillor Dendle informed the meeting that she had inspected the gates and they were in need of some minor repairs and re painting. After discussion it was agreed that Councillor Chilcott would obtain an estimate for the cost of the work on the gates and also for re painting the kissing gate.
Bench – Court Close junction A3066 – Councillor Chilcott asked for letters to be sent to Top Gear, Chants, Samways and O’Brian in regard to a donation towards the cost of the bench. He has spoken personally to the companies but they would like a request in letter form. Meeting agreed that the Clerk should send a letter to each of the companies.
12. Finance:
a) Payments for Approval: Village Hall Rents: £447.60: Mr Morey £90
Earth Anchor £436.74: Index Direct£270: HM Revenue £73.40:
Mrs S Goldsmith £293.56: Axe Valley Ring and Ride £25: Victim Support £25.
b) Current Balances as of 30th January 2012: Current Account: £2,523.16
Business Account: £8,888.90 WDDC Bond: £44,399.08
c) Budget 2012/2013: The Clerk presented to the Councillor the budget she had prepared. After consideration and discussion Councillor Chilcott proposed that the presented budget be accepted by the Council, seconded by Councillor Dendle. Agreed by Councillors present.
13. Democratic Quarter Hour: No members of the public present.
14. Information Items:
Cllr. Ellis: Informed the meeting that she had read in the press that Parish Council were going to be asked to contribute towards faster broadband in the area.
Cllr. Dendle: More temporary advertisement signs have appeared on the verge at Gore Cross. Enforcement Officer to be informed. Also concerned about cars paring on the pavement outside of the Vauxhall garage St Andrews Road, she will contact the local Police over this issue.
Cllr. Mason: Reported he had attended an open meeting with Dorset Police in regard to revised opening times for Bridport Police Station Enquiry Office. The suggested time is Tuesday – Saturday, 1000-1800hrs.
15. Date of Next Meeting – Thursday 2nd February 2012 7.30pm
With no other matters to discuss the meeting closed at 9.15pm
Chairman Signed…S.SPEAR (Vive Chairman) Dated…2-2-2012
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