April 2016

Bradpole Parish Council

Minutes of Bradpole Parish Council Meeting held in the Village Hall

Thursday 7th April 2016 at 7.30pm

Present: Cllrs: Chilcott (Chairman) Spear (Vice Chairman), Baker, Ellis, Mason, Giles- Townsend, Coatsworth and Harvey. Mrs Sandra Goldsmith, Parish Clerk. Three members of the public in attendance.

1. Apologies: Cllr Hudson and Cllr Kayes

2. Declarations of Interest: None at this time, Councillors to declare any interest at the time should any arise

3 Minutes of Meeting Held on 3rd March 2016 – Minutes taken as read, agreed and signed as a true record

3a Minutes of Extraordinary Meeting Held on 9th March – Minutes taken as read, agreed and signed as a true record

4. Reports from WDDC and DDC Councillors – Five minutes – To receive reports on WDDC and DCC Matters: The Clerk reported that she had received correspondence from Cllr Kayes in regard to the problems of parking on the bend near to the new cottages in Higher Street. She reported that although there was allocated parking for the cottages, residents have begun to park on the road, right up to the path which leads up The Gore thus making the bend in the road hazardous to navigate and that she has witnessed several near misses. She wondered if double yellow lines for perhaps two car lengths down from the Gore might solve the problem. She also gave information in regard to the possible threat of withdrawal of the No 73 Bus Service in 2016-17.

Cllr Coatsworth reported on the various changes within WDDC and also on the DCC Referendum which is to be held on the 5th of May.

In regard to the parking problems outside of Badger Row and double yellow lines, Councillors agreed that this should be an agenda item for the May Meeting. In regard to the No 73 bus Councillors understand that Vision 2030 and Watag are looking into the possible withdrawal, therefore the Councillors will await further information.

5. Democratic Ten Minutes: Sarah Horniman addressed the Councillors as a resident of Bradpole and not as a Town Councillor. She spoke in regard to the fact that it was her belief that Bradpole should remain part of the Wider Neighbourhood Plan, she felt that the Parish would be better protected in regard to any future development in the Parish. In her view there was no need for any further development within the Parish at this time. She referred to the fact the Parish Council had already at previous meeting said that they do not have enough resources to do its own Neighbourhood Plan. Also if Bradpole did their own Neighbourhood Plan she understood they would have to identify land for development.

A resident from Kingsnorth Close spoke in regard to the planning application in regard to the enclosure of side garden and landscaping work at 89 Jessopp Avenue. He and other householders believed that if approved it would seriously compromise the open plan aspect that was intended in the original plans. Residents felt that it would create a tunnel effect at the entrance to the Close which would be detrimental to the ambience and in their opinion to the detrimental to the value of their home. On behalf of himself and other residents of the Close urged the Parish Council to oppose the application.

Cllr Chilcott thanked the members of the public for their comments.

He then requested that due to the fact he had to leave the meeting earlier that Item 7 on the agenda be moved forward to Item 6. Cllr Dendle proposed that Item 7 on tonight’s agenda be moved forward to be Item 6 and Item 6 to Item 7,

seconded by Cllr Spear unanimously agreed.

6. Bridport Wider Area Neighbourhood Plan – Vision 2030 – To allow Councillors to discuss and decide on the future of Bradpole within the Neighbourhood Plan.

Report from Cllr Baker regarding Steering Group Meeting held on the 23rd March.

Information from Cllr Dendle.

Cllr Baker reported that he had attended recent Steering Group Meetings and many of the issues of concern raised at the meeting held in the Village Hall on the 9th of March seem to be being addressed. There are a lot of people doing good work although some still seemed to have a vested interest in issues concerning Bridport and the Wider Bridport  Area is not always on their agendas. At one stage the Chairman of the Neighbourhood Plan had to bring a discussion to a close as she thought some of the group were referring to personal feelings.

He also reported that he had recently walked around the Parish with Richard Nicholls from the Environment Group to look at the Green Spaces the Parish Council considers needs to be protected.

7.55pm – Cllr Chilcott stated he had to leave the meeting but he would support Bradpole Parish remaining within the Wider Neighbourhood Plan. He left the meeting and Cllr Spear took over as Chairman.

Cllr Dendle reported that things did seem to be changing although there were still concerns over the Housing Group.

She also informed the Councillors that she will be calling another meeting of the Joint Council which she is Chairman to discuss various matters. She also clarified that if Bradpole were to do their own Neighbourhood Plan we do not have to identify land for development. In her view Bradpole should stay in the Wider Neighbour Plan but the Council should still monitor and review the work been carried out.

All Councillors gave their own views and agreed that it would seem at this time the best option was for Bradpole Parish to remain within the Wider Neighbourhood Plan and to monitor its progress.

Also Councillors to try and find a member of the community to sit on the Steering Group.

After much discussion and consideration Cllr Harvey proposed that Bradpole Parish remains with Vision 2030, the Bridport Wider Neighbourhood Plan but reserves the right to monitor and review the situation regularly, seconded by Cllr Ellis, unanimously agreed. Resolved

7. Matters Arising from Minutes 3rd March 2016:

a) Resurfacing Village Road and Jessopp Avenue – Update Cllr Coatsworth – Cllr Coatsworth reported that the resurfacing of Jessopp Avenue should commence at the beginning of May, he is still making enquiries into Village Road.

b) Queens 90th Birthday Celebrations- June 10th -12th- Update Cllr Ellis – She has no further information other than she has informed David Kelley that she has not been able to find anyone to help with any activity to be held in the Village Hall. The Clerk reported she had not yet received the Coins. Councillors to agree at the May Meeting how the Coins are to be distributed.

c) St James Nursing Home – Stabilisation of wall – information received from Highways that it is a Proposed Road Closure in Middle Street from the 6th June for 12 weeks to allow the work to be carried out.

d) Hallam Meeting held on the 24th March – Vearse Farm – Feedback from Councillors – Cllr Baker and Spear had attended the meeting but yet again the meeting seemed to have no structure to it, there was no agenda issued.

The main thing that came out of the meeting was that a Master Plan has to be discussed and agreed, the Neighbourhood Plan Group will be involved in these discussions.

8. Bradpole Parish Plan – To discuss a review and update – Cllr Dendle informed the Council that she was already working together with the Clerk on reviewing and updating the Action Plan on the 2011 Parish Plan. She also thought that this would also be the ideal time to include a questionnaire in regard to the views of the community on their considered needs for housing within the Parish. Councillors queried the cost of producing an update and questionnaire. The Clerk pointed out that Councillors had budgeted £1000 to cover the Parish Plan and neighbourhood Plan. After discussion Cllr Harvey proposed that the Council update the 2011 Parish Plan, Action Plan and also send out a Housing Questionnaire at the same time, seconded by Cllr Baker, unanimously agreed. Resolved

9. Planning:

a) Consultation:

1) WD/D/16/000385 RUSLEA FORD, DODHAMS LANE, BRADPOLE, DT6 3DY Excavation into road side bank with construction of retaining wall and step construction to provide parking area and improved footpath access. (Full) After discussion and consideration Councillors agreed that they were opposed to this application for the following reasons on the basis of layout, design and visual appearance all of which are valid planning considerations. Councillors also concerned that this lane is well used by local people especially Colfox Students and that any major works would cause a danger to them. Would also appear to be digging into land not owned by the applicant.

2) WD/D/16/000382 89 JESSOPP AVENUE, BRADPOLE, DT6 4AS Enclosure of side garden and landscaping works. (Full). After discussion and consideration Councillors agreed they were opposed to this application for the following reasons layout, design and visual appearance. Councillors concerned that the visual amenity of Kingsnorth Close would be adversely affected by the installation high fencing, in the original planning approval for the King Charles Estate it was approved to be open plan. The “cut through” referred to is a public footpath from East Road. Councillors also concerned that approval would set a precedent for the area.

3) WD/D/16/000403 28 CLAREMONT ROAD, BRADPOLE, DT6 3AY Proposed single storey side extension (Full)

After consideration Councillors had no objections to this application.

b) Approved: 1) WD/D/16/000079 1 CLAREMONT ROAD, BRADPOLE, DT6 3AY Erect Extension and Alterations (Full)

2) WD/D/16/000127 2A KING WILLIAM HEAD, BRADOLE, DT6 3EA – Dropped kerbs

3) WD/D/16/000213 36 CLAREMONT ROAD, BRADPOLE, DT6 3EA – Erect Single Storey Extension

c) Tree Works: Approved – WD/CA/16/00056 – St James Nursing Home – Middle Street

10. Correspondence:

a) DCC – Contracted Bus Routes – No 73 Bus Route under threat 2016-17 – To Discuss – After discussion Councillors agreed that at this time they would not take any further action as WATAG, BLAP and VISION 2030 are addressing the issue.

b) WSP – A30/A35 Exeter to Bere Regis – Trunk Road – Review of Speed Limits – To Discuss – Councillors agreed that they have no concerns over the current speed limits along the A35 within the Parish Boundary.

c) Complaint from Fishweir Lane resident – Problems in regard to cars parking around Fishweir Fields.

After discussion Councillors agreed that although the roads and verges concerned are not within the Parish, the Council should write to Bridport Town Council supporting the concerns of local residents.

11. The Pensions Regulator – Automatic Enrolment into pension scheme – The Clerk reported that she had spoken with an advisor from the Pensions Regulators office. She does not meet the criteria to be automatically enrolled but can ask to join it if she wishes to. The Chairman has sent a letter to her informing of these facts. At this time she does not want to be enrolled in the scheme and will send a letter to the Chairman to this effect.

12. Democratic Ten Minutes: Sarah Horniman said she was glad that Bradpole Parish was to stay within the Neighbourhood Plan and she thought it was a good idea to update the Parish Plan, but she was concerned over what people would class as affordable housing.

13. Finances

a) Payments for Approval: Cheques for approval:

1395 Computer Fix £94.00- Supply and set up new router

1396 BTC £2160.00 Lengthsman Oct 15 – March 16:

1397 S.Goldsmith £441.04 Wages and Yearly Allowance

1398 HM Revenue £85.25

Income since March Meeting:

Bank Interest 0.06:

VAT Reclaim £3124.13

b) Bank Balances:

Current Account: £5,827.99

Deposit Account: £1,586.13

WDDC Bond £35,652.04

c) Appointment of Internal Auditor for end of year 2015 -16: The Clerk informed Councillors that she had spoken with Mrs Meech and she was willing to act as Internal Auditor again this year. After discussion Cllr Spear proposed that Mrs Meech be appointed as Internal Auditor for year end 2015-16, seconded by Cllr Dendle, unanimously agreed and resolved.

14. Parish Maintenance:

a) Allotments – All being worked at this time.

b) Lengthsman – Any work requirements to be given to the Clerk

c) Japanese Knotweed – Review – The Lengthsman to commence spraying again and also to liaise with Mrs Covney in Gore House.

d) Goal Post and Benches – Cllr Harvey to pursue the installation of the Goal Post on Gore Green. The Clerk reported that the bench will be put in place once the anchors are received from the company.

15. Parish Web Site: Cllr Baker reported that he and the Clerk are to yet to meet with David Smith.

16. Clerk’s Information: No further information at this time.

17. Councillors Information Items:

Cllr Dendle – Voiced concern over the suggestion of moving the post at Railway Gardens.

Cllr Giles – Townsend – Toughies Seat is need of a clean

18. Date of next meeting: Thursday 12th May 2016 at 7.30pm.

Meeting Closed at 9.05pm

Signed N. Mason Dated 12th May 2016