Bradpole Parish Council
Minutes of Bradpole Parish Council Meeting held in the Village Hall
Thursday 4th August 2016 at 7.30pm
Present: Councillors: Spear (Vice Chairman), Baker, Ellis, Hudson and Coatsworth. Four members of the public in attendance.
In the absence of the Chairman, meeting chaired by Cllr Spear
1. Apologies: Cllrs Giles-Townsend, Dendle and Mason
2. Declarations of Interest: Councillors to declare declaration of interest at the time should any arise. Cllr Ellis declared a personal interest in Item 8 on the agenda.
3 Minutes of Meeting Held on 7th July 2016 – Taken as read, page 1 item 6i amended to read Cllr Baker not Spear, minutes then agreed and signed as a true record of the meeting.
4. Reports from WDDC and DDC Councillors: None at this time
5. Democratic Ten Minutes: Three members of the Village Hall Committee who were present expressed their concerns over Item 8 on the agenda which they had not been consulted about. As far as they were aware there were no problems with the running of the hall and no complaints had been received. Cllr Spear pointed out that as a Trustee of the Hall he was concerned in regard to the future running of the hall. Cllr Baker proposed that Item 8 on the agenda be brought forward so it could be discussed whilst interested members of the public were present, seconded by Cllr Hudson, unanimously agreed.
5a Bradpole Village Hall – To consider investigation in regard to the Transfer Of Village Hall Trust to Parish Council – Request from a Trustee of the Village Hall: After discussion Councillors agreed that this matter should be referred back to the Trustees for them to discuss at their next meeting and to consult with the Hall Management Committee.
6. Matters Arising from Minutes 7th July 2016:
a) U12 Football Teams – Users Set of Rules – Cllr Spear presented to the Councillors two forms, one which contained the Rules and Regulations for any formal groups who may wish to use the Green on a regular basis or for a one-off event. The other a general set of rules which would be placed on a notice board at the entrances to the Green. Documents previously circulated to Councillors present. After discussion Cllr Baker proposed that the Rules and Regulations Document for Gore Green be adopted by the Parish Council, seconded by Cllr Ellis, unanimously agreed.
b) Gore Cross Green – Installation of Electricity – Cllr Baker updated Councillors in regard to his meeting with Western Power Representative, report previously circulated. After discussion Councillors agreed not to pursue this matter any further at this time. Cllr Spear thanked Cllr Baker for the time he had spent on this matter.
c) Fields in Trust – Cllr Baker informed Councillors that the Deed of Dedication Form had been completed and submitted to FIT, confirmation of receiving form had been received and a draft copy of agreement would be sent to the Council in due course.
d) Councillor Casual Vacancies – The Clerk reported that one application had been received from Mr Rob Casey and that details would be circulated to Councillors for consideration for co-option at the October Meeting owing to the fact that another vacancy had occurred. After discussion Cllr Baker proposed that Mr Casey should be considered for co-option at the September Meeting not the October Meeting, seconded by Cllr Coatsworth, unanimously agreed.
e) Railway Crossing Gardens – Improvements report from Cllr Baker – After discussing report previously circulated to Councillors, Cllr Spear proposed that an estimate for the work should be obtained from our tree surgeon and if it was within the Clerks discretionary amount then the work should be authorised without coming back to full Council, seconded by Cllr Hudson, unanimously agreed. Councillors thanked Cllr Baker and his wife for their work.
f) Community Notice Boards – Cllr Dendle had informed the Clerk that owing to other costs that are likely to fall onto the Parish Council as a result of cut backs by DCC she has not pursued this matter further.
g) Landscaping of Land at Badger Row – Cllr Coatsworth reported that he has made a few enquiries it would seem that there are planning conditions which have not been fulfilled and more enquiries need to be made with planning and the builder. After discussion Cllr Spear proposed that he together with Cllrs Coatsworth and Hudson form a working group and report back to the September Council Meeting, seconded by Cllr Baker unanimously agreed.
h) Pymore Conservation Volunteers – Clerk read out a letter of thanks from Richard Gillingham, the waders have been purchased.
7. Resignation of Council Ian Harvey – Cllr Harvey had informed the Clerk that owing to family illness and having to move out of the County he was no longer able to serve as a Parish Councillor. The Clerk reported that she had informed the returning officer and that the notices have been prepared for this vacancy, if an election is not called for by August 24th, the vacancy could be filled by another co-option.
8. Bridport Wider Neighbourhood Plan – Vision 2030 – Cllr Baker and Cllr Spear gave updates in regard to the progress of the plan. Cllr Baker reported that in some areas improvement has been made in others not. There has been another recent call for land made. Cllr Baker informed Councillors that as agreed at the April Meeting, Bradpole Councillors are still monitoring the progress of the working groups. He has received comments from a member of the public that they are concerned over the transparency of the work being carried out. Hopefully representatives from Vision 2030 will be at the Open Meeting on the 14th of September.
9. Parish Plan Questionnaire – All the completed questionnaires have been returned and in the process of been evaluated. Draft copy to be presented at the September Meeting.
10. Western DAPTC Meeting – Cllr Hudson and The Clerk updated Councillors in regard to information gained at the meeting in regard to the withdrawal of services by DCC Highways Department and the future cost that the Parish Council will have to fund. After discussion Cllr Spear proposed Cllrs Baker, Hudson, Dendle and the Clerk form a working group working to discuss possible future financial commitment and report back to full Council, seconded by Cllr Ellis, unanimously agreed.
a) WD/D/16/001382 14 HEMLETS CLOSE, BRADPOLE, DT6 3FB Remove existing flat-roofed covered area linking garage to bungalow. Remove existing garage door. Remove existing canopy over back door to West elevation. Remove shed to rear garden. Demolish existing Store to East elevation. Convert existing garage to living accommodation. Form new replacement pitched roof linking existing garage to main bungalow. Build in new window and render below in existing garage door opening. Form new canopy over new back (Full) – After consideration and taking into account letter from neighbours, the collective view of the Councillors was that there were no valid planning objections to this application.
b) WD/D/16/001571 49 EAST ROAD, BRADPOLE, DT6 4AL Widen existing vehicular access & re-build piers & retaining walls to new line. Lay new concrete drive surface. Erect detached flat-roofed garage. Erect single storey extension to extend Hobbies Room / Store. Erect Conservatory to West elevation. Demolish existing single storey rear extension and erect replacement flat-roofed extension to North elevation. Construct new flat-roofed rear dormer window to north elevation. (Full) – After consideration the collective view of the Councillors were that they had no objections to the application but they hoped neighbours would be consulted by planning.
Beyond Events – St Catherine’s PTA Fun Run 16th September – Information, no concerns raised by Councillors
DCC – Dog Related Public Space Protection Order – After discussion no further action at this time.
DCC- Dorset Highways Performance Report 2015/16 – Circulated
Holy Trinity Church – Request for donation towards Churchyard grass cutting – The Clerk informed the meeting that a grant of £1600 had already been agreed within the budget.
13. Democratic Ten Minutes: Mr Casey informed Councillors that he would be happy to be help with any information in regard to landscaping at Badger Row as he had recently moved in to one of the cottages and had up to date copies of deeds. Mrs Wendy Smart informed the meeting that she would be interested in the next Councillor Vacancy, Clerk to make contact with Mrs Smart after meeting.
a) Payments for Approval:
: 1421 B.Burton £375.00 Grass Cutting
: 1422 Church £1600.00 Grant toward grass cutting
: 1423 HM Revenue £93.57
: 1424 S.Goldsmith £411.33 Wages £374.24 Admin £1.10 Waders £35.99
b) Bank Balances:
Current Account: £1,791.11
Deposit Account: £11,086.58
WDDC Bond £35,844.89
15. Parish Maintenance:
a) Allotments – No new information at this time
b) Gore Cross Green – Clerk reported that the two dead trees have been removed and replacements to be discussed in the autumn.
c) Pageants Playing Field – Mr Burton has made a request in regard to the possibility of moving the big gate leading from the Magna Car Park into the open field. Several times he has not been able to fully open the gate to get his sit on mower in owing to cars blocking the gate way. He asked if the gate could be relocated at the top end of the field leading off from Bath Orchard. After discussion Councillors agreed this seemed a good idea, Clerk to make enquiries first of all with the Lengthsman.
d) Lengthsman – He is currently up to date with his work but a new list has been given to him today.
16. Clerk’s Information: None at this time.
17. Councillors Information Items:
Cllr Coatsworth: Gave an update in regard to the withdrawal of bus services, he has a new timetable for the No 73 Bus.
Cllr Baker: The Web Site hosting will be transferred in September, there has been 5,000 visits to the Web Site so far this year. He has also checked the Land Registry Site and all the land belonging to the Parish has now been registered.
Cllr Hudson: He attended a meeting at St James’s in regard to the new wall. All work due to be completed on time including extra work that needs to be carried out to the wall adjoining St James’s and Dunlop Cottage in Middle Street. He stated that the High Path in Middle Street is in need an urgent repair as it is not safe to use. DCC should consider a safety rail along the path. He will make a report to Highways.
Cllr Ellis: The debris from the hedge opposite has not been cleared away and is in danger of blocking the drains. She has contacted Highways but nothing has been done.
Cllr Spear: Gave his apologies for the September Meeting.
18. Date of Next Meeting: Thursday 1st September 2016 7.30pm
Meeting Closed at 9pm
Signed N. Mason Dated: 1/9/2016