July 2016

Bradpole Parish Council

Minutes of Bradpole Parish Council Meeting held in the Village Hall

Thursday 7th July2016 at 7.30pm

Present: Councillors: Mason (Chairman) Spear, Dendle, Baker, Giles – Townsend, Hudson and Coatsworth No members of the public in attendance.

1. Apologies: Cllrs Harvey, Cllr Ellis and Cllr Kayes

2. Declarations of Interest: None at this time, Councillors to declare declaration of interest at the time should any arise.

3 Minutes of Meeting Held on 2nd June 2016 – Taken as read, agreed and signed as a true record of the meeting.

4. Reports from WDDC and DDC Councillors: None at this time

5. Democratic Ten Minutes: No members of the public present.

6. Matters Arising from Minutes 2nd June 2016:

a) U12 Football Teams – Users Set of Rules: Cllr Spear stated that he had researched several sources and would now produce a list of regulations that he would bring back to the next meeting.

b) Gore Cross Green – Installation of Electricity: Cllr Baker reported that he will be meeting with a representative from the electricity board on site next Thursday and would report back at the next meeting.

c) Fields in Trust – To discuss further information in regard to Deed of Dedication – Cllr Baker informed Councillors about the benefits of applying for Gore Green to be protected under such a deed. Any application would need an up to date Land Registry copy of the Land Title which would cost £6. After discussion Cllr Baker proposed that the Council complete and submit the application form to Fields In Trust to see if Gore Green would be considered and then report back to Councillors when a reply is received, seconded by Cllr Spear, unanimously agreed. Cllr Baker and the Clerk to action.

d) Councillor Casual Vacancy – To date no one has shown any interest in applying. Councillors to speak to as many people as they can when the opportunity arises.

e) Railway Crossing Gardens – Cllr Mason spoke in regard to the possibilities of planting flower beds or putting in shrubs which would make the garden more attractive for people. He also wondered if there was a local gardening group within the Parish who would help maintain it. After discussion Councillors agreed that flower beds would need regular maintenance which would increase cost. Cllr Baker offered to carry out a check of the gardens in regard to any work that needs to be carried out to improve them. Will report back to the next meeting

f) Press Release after Parish Council Meetings – Cllr Mason informed the meeting that he believed that it would be a good idea that if after each Parish Council meeting an article was given to the press to inform people what had been discussed. After discussion Councillors agreed that there was no need for a press release as the minutes are available on the web site, the press are welcome to attend meetings together with members of the public if they so wished.

g) Planning Approval Conditions for Badger Row – Cllr Spear informed the meeting that the reply received from WDDC planning was still unclear and he would like the Council to make further enquiries and to make sure that the planners enforce the conditions. Cllr Coatsworth agreed that he would make further enquiries with the planning department and report back.

h) Hallam Meeting – Vearse Farm – 7th June – Cllr Baker reported that Hallam are progressing towards producing a Master Plan and that there would be a change in boundary to avoid flood plain. The plan still is to build 760 properties.

i) Old Privy at Pymore – Cllr Townsend will make further enquiries to find out who owns it.

j) Lebreton Cup – Cllr Townsend asked if anyone had found out any more about it where a bouts. Councillors unable to shed any light on the matter, the cup had not been heard of by current members.

7. Bridport Wider Neighbourhood Plan – Vision 2030 – Cllr Dendle reported that the new project manager Katy Graham started work on the 4th of July so hopefully things will now change and move forward. Cllr Dendle believes that the process should now move ahead and that the Parish should still be part of the Plan and as previously agreed monitor the situation and review as necessary.

8. Parish Plan Update and Questionnaire: All areas have now had questionnaires delivered to them. Cllr Baker to place an update onto the web site in regard to the submission date and what to do if people have not received a copy. Cllr Mason to prepare and submit an article to Bridport News in regard to the importance of sending back the questionnaire. Cllr Dendle to produce posters.

9. Planning:

Approval:

WD/D/15/002729 38 COURT CLOSE, BRADPOLE, DT6 3EH Loft conversion & two storey extension (Full)

WD/D/15/001019 UNIT A, PYMORE MILLS INDUSTRIAL ESTATE, PYMORE ROAD, BRIDPORT Use site for paint spraying, preparation of fabricated metal products for painting and shot blasting of products. Construction of 2 ventilation flues in east elevation of the building (amended scheme) (Full)

10. Correspondence:

a) DAPTC – Annual Subscription

b) Invitation to CAB – AGM – 18th July 2016 – No one available to attend, Cllr Coatsworth has received is own invite

c) Dorset Waste Partnership – Changes to Recycling Banks

d) DCC – Highways Councillors Satisfaction Survey 2016

e) Pymore Notice Board – Request from Residents Association to move Notice Board

f) DAPTC – Updated Legal Topic Notes

h) DAPTC – June Circular

i) DCC – Proposed changes to mobile library service

All above circulated to Councillors prior to meeting

a) To consider any correspondence received after Published Agenda:

1) Request from Pymore Volunteers asking if the Parish Council would consider paying for the purchase of a new pair of thigh waders to enable two people at a time to be in the river when cleaning it out. After discussion Cllr Spear proposed that the Parish Council pay the £35.99 to cover the cost of the new waders, seconded by Cllr Hudson, Unanimously agreed.

10. Democratic Ten Minutes – No members of the public present.

11. New Community Notice Boards – Cllr Dendle informed the meeting that she believed that the Council should consider new boards in certain areas such as Court Close and Jessopp Avenue. After discussion Councillors agreed that Cllr Dendle should make further enquiries and report back to the next meeting.

12. Finances

a) Payments for Approval Chqs:

1413 B.Burton £375.00Grass Cutting:

1414 DAPTC £721.26 Subscription

1415 HM Revenue £103.40:

1416 S.Goldsmith £457.83Wages £413.59 Office Equipment 44.24

1417 T.Dendle £119.12Parish Plan -Inks, envelopes and labels:

1418 K.Hussey £25.00Playground Inspection

1419 M.Meech £40.00 Internal Audit – Agreed and signed

b) Bank Balances:

Current Account: £3,632.72

Deposit Account: £11,086.42 WDDC

Bond £35,844.89

c) Financial Report from April 1st – June 30th 2016 – The Clerk presented the Financial Report to the meeting, the Chairman checked the statement against the Bank Statements and then signed the Financial Report as been correct.

13. Parish Maintenance:

a) Allotments – The Clerk reported that the lady from the third allotment has said she in no longer fit enough to carry on working it. Clerk to contact next on the list.

b) Gore Cross Green – Carl Stoodley will remove the dead trees and suggest suitable replacements. Weeds around the fence and path to be treated by the Lengthsman. Cllr Dendle reported that on several occasions she has seen families using the benches and children playing ball games on the Green, also being used by people from the trading estate.

c) Pageants Playing Field – Safety Inspection Report – The inspector had pointed out that the swings were still not at the correct height. The Lengthsman will liaise with the Inspector and make sure the necessary adjustments are made.

d) The Gore – Path Edging – The Clerk reported that the Lengthsman has now completed edging the path and it was looking a lot better, he will treat the weeds growing on the path.

e) Lengthsman – The situation in regard to the hours that the Lengthsman is working on the Parish seems to have improved, the Clerk to monitor. Any work needed to be passed to Clerk, she has the list of new work for the Lengthsman.

f) Planned Maintenance Checks – Cllr Mason reported that he had completed the checks and only a few minor things need to be addressed.

17. Clerk’s Information: None at this time.

18. Councillors Information Items:

Cllr Coatsworth: Reported that he has spoken to Blaire Turner from DCC Highways in regard to resurfacing Village Road and it would appear that the road will not be resurfaced but patched as and when necessary. County are still discussing the cuts in the mobile libraries and bus routes. Also discussing the possibility of Community Buses.

Cllr Dendle: She has receives several complaints in regard to the cutting of the grass on the raised beds at Pageants Close and wondered whether or not the Council should consider adding them onto the Parish Council list of areas to be cut.

Cllr Hudson: Concerned over vehicles parking on the approach to the footpath leading from Higher Street up to the Gore

Cllr Mason: Gave an update in regard to the meeting he had attended about preventing terrorism and radicalisation within communities.

19. Date of Next Meeting: Thursday 4th August 2016 7.30pm

Meeting Closed at 9.10pm

Signed S.Spear Dated 4th August 2016