March 2016

Bradpole Parish Council

Minutes of Bradpole Parish Council Meeting held in the Village Hall

Thursday 3rd March 2016 at 7.30pm

Present: Cllrs: Chilcott (Chairman) Spear (Vice Chairman), Baker, Ellis, Mason, Giles- Townsend, Coatsworth (joined meeting at 8.30pm) and Harvey. Mrs Sandra Goldsmith, Parish Clerk. No members of the public in attendance.

1. Apologies: Cllr Hudson, Cllr Dendle and Cllr Kayes

2. Declarations of Interest: Cllr Mason declared a professional interest in Item 7a planning application WD/D/16/000213 on the agenda. Councillors to declare declaration of interest at the time should any arise.

3. Minutes of Meeting Held on 4th February: Taken as read, signed as a true record.

4. Reports from WDDC and DDC Councillors – Five minutes – To receive reports on WDDC and DCC Matters

No Councillors in attendance.

5. Democratic Ten Minutes – No members of the public present

6. Matters Arising from Minutes 4th February 2016:

a) Identification of Green Spaces and Important Community Buildings within the Parish

which maybe in need of protecting. – Cllr Baker presented to the Council the final draft of the Bradpole Parish Council Environmental and Heritage Report. After discussion Cllr Baker proposed adoption of the report, seconded by Cllr Spear, unanimously agreed. Copy of report to be placed on web site and a copy forwarded to Vision 2030 (Neighbourhood Plan).

b) Resurfacing of Village Road – No further information at this time, Cllr Coatsworth still making enquiries.

c) Request for 20mph speed limit in Trinity Way and surrounding area – After discussion in regard to Highways Criteria in regard to 20mph speed limits, Councillors agreed that it would not be likely that Trinity Way and surround roads would be considered for a lower speed limit. Clerk to establish the full criteria and information to be placed onto web site.

d) Queens 90th Birthday Celebrations – Cllr Ellis had attended the first meeting of the Friends of Holy Trinity.The Committee had agreed that the cost of holding an event in the Orchard had been assessed and that the cost could not be justified for a village ‘bring and share’ tea. Events now to be held in the Church and the Village Hall. The Committee had asked if the Parish Council would consider paying for the children’s entertainment. After discussion Councillors agreed that the Parish Council would not pay for the children’s entertainment, this should be paid for out of the £900 held by the Friends on behalf of the Village. In regard to the commemorative item, after discussion Cllr Chilcott proposed that 100 Commemorative Coins at the cost of £1.99 each should be purchased and that the Council will decided at a future meeting how these coins will be distributed, seconded by Cllr Mason, voted on 5 Councillors in favour 1 against. The Friends had asked the Parish Council to see if they could arrange for people to assist with the afternoon tea. Cllr Ellis to report back to the Committee and then to the Parish Council.

e) Fingerpost within the Parish – The Clerk reported that she had no new information at this time. Cllr Baker said he had done some research and had found out that in some areas of the country commercial business had sponsored the repair work to the fingerboards. After discussion Councillors agreed that a report should be put onto our website.

f) Request for lights and dog bin along footpath from Dibden View to Pymore Road – After discussion Councillors at agreed that at this time the Parish Council would not financial support the request for lights and a dog bin.

g) Annual Parish Meeting 7th April – After discussion Councillors agreed that the Agenda for the meeting should be as previous year with the meeting commencing at 7pm immediately followed by the April Parish Council Meeting.

7. Planning:

a) Consultation:

WD/D/16/000213 36 CLAREMONT ROAD, BRADPOLE, Erect single storey extension. After discussion

Councillors agreed that they had no objections in regard to this application. Cllr Mason took no part in


WD/D/16/000127 2A KING WILLIAM HEAD, BRADPOLE, Drop 3x kerb stones to Match

dropped kerbs for parking access similar to the property No. 2. No objections

WDDC WD/D/15/002729 38 COURT CLOSE, BRADPOLE, Loft conversion & two storey

Annex. Cllr Masons voiced his concerns over the fact that the plans showed two separate entrances into the

annex and that in the future the annex could be used as two separate dwellings. After discussion Councillors

agreed there were no valid planning objection to this application.

b) Withdrawn: WD/D/15/001873 LAND TO WEST OF, WATTON GARDENS,

BRADPOLE, Erect 4 no dwelling houses with associated car parking and landscaping

8. Tree Work:


1 Copper Beech – Minor Surgery, 1 Conifer and 3 Limes – Reduce – No comments.

9. Correspondence

DAPTC – Letter from Lord Lieutenant – Queens 90th Birthday Celebrations

WDDC Councillors Service – West Dorset, Weymouth and Portland Local Plan Information

WDDC – Referendum on change of Governance System

SAVILLS – Update in regard to Vearse Farm

BRIDPORT TOWN COUNCIL – Request to consider dog bin on bath between Dibden View and Pymore Road.

Bridport CAB – Request for financial assistance – No money budgeted for donations within 2016-17.

Councillor Coatsworth joined the meeting.

10. Democratic Ten Minutes: No members of the public present

11. Extraordinary Meeting Wednesday 9th March: To discuss the future of the Wider Area Bridport Neighbourhood Plan and how it will effect Bradpole Civil Parish. Cllr Baker presented to the Council a list of questions that he had prepared, to be put to the representatives in attendance. After discussion Councillors agreed that Cllr Baker should ask the questions and that other Councillors could ask further questions on the evening should any arise. Agenda discussed and agreed.

12. Bridport Wider Area Neighbourhood Plan – No new information at this time.

13. Meeting at St James Nursing Home, Higher in regard to Wall Stabilisation – Cllr Spear and Mason had attended the meeting. The main thing discussed was the proposed closure of the road. Also spoken about was the earth anchoring and cutting back of vegetation. Once more information is known in regard to the road closure the site manager will update the Parish Council.

14. Finances

a) Payments for Approval: Cheques: 1392: J.Morey £90.00 Weekly Inspection Play Area x 15

1393 S.Goldsmith £433.12 Wages, Postage & Printing :

1394 HM Revenue £103.65

b) Bank Balances:

Current Account: £3,330.63

Deposit Account: £1,586.07

WDDC Bond £35,652.04

15. Parish Maintenance:

a) Allotments: The Clerk reported that the last allotment had now been allocated. Cllr Chilcott reported that he and Cllr Mason had visited the allotments and that the fence was in need of repair but this would be looked at once Mr Winters had finished his building work. Cllr Harvey suggested that the old railway post should be moved. Councillors agreed that this would be discussed when the repair work was discussed.

b) Lengthsman: To install goal post and bench, he will liaise with Cllr Harvey

c) Japanese Knotweed – To be reviewed in April.

d) Parish Maintenance Quarterly Check of Assets – Cllr Mason has carried out the checks and copy of report given to the Clerk.

16. Clerk’s Information: No new information at this time.

17. Councillors Information Items:

Cllr Coatsworth gave an update in regard to the amalgamation West Dorset, North Dorset and Weymouth and Portland Borough Councils and also the current situation within DCC but no decisions have no yet been made.

18. Date of Next Meeting: Thursday 7th April 2016 7.30pm.

Meeting Closed at 9.00pm

Signed N. Chilcott Dated: 7th April 2016