Bradpole Parish Council

Minutes of Bradpole Parish Council Meeting held in the Village Hall
Thursday 2nd February 2017 at 7.30pm

Present: Councillors: Spear, (Chair), Dendle, Baker, Ellis, Smart, Casey, Giles-Townsend and Hudson. Cllr Coatsworth has informed The Clerk that he would be arriving late due to attended prior meeting.

No members of the Public Present at this time.

1. Apologies: None

2. Declarations of Interest: Cllr Dendle and Cllr Spear declared an interest in Item 10a on the agenda.

Councillors to declare interest at the time should it be required.

3. Minutes of Meeting Held on 12th January 2017 – Minutes taken as read, agreed and signed as a true record.

4. Election of Vice Chairman – Cllr Dendle informed Councillors that she was willing to stand as Vice Chairman, no other nominations, Cllr Ellis Proposed Cllr Dendle be elected as Vice Chairman of the Parish Council until May, seconded by Cllr Hudson unanimously agreed. Cllr Dendle elected as Vice Chairman.

5. Reports from WDDC and DDC Councillors – Five minutes – To receive reports on WDDC and DCC Matters: No Councillors in attendance.

6. Democratic Ten Minutes: No members of the public present.

7. Matters Arising from Minutes 12th January 2017:

a) Tree work in the Gore – The Clerk reported that she is due to meet with Mr Stoodley next week.

b) Parish Office Rental Agreement – Cllr Spear has received a draft copy of agreement which he needs to study and discuss with the Village Hall Trustees and Parish Clerk

c) Use of Gore Cross Green by Football Club – The Clerk informed Councillors that she was still waiting to hear back from Mr Symes

d) Royal Funeral Protocol – Purchase of Condolence Book and other required items – The Clerk informed Councillors that from enquiries she has made the Parish Council should be able to purchase the required items for no more than £100. After discussion Cllr Dendle proposed that the Clerk should be allowed to go ahead and purchase the necessary items in regard to Royal Funeral Condolence up to £100, seconded by Cllr Ellis, agreed by majority of 7 Councillors, one abstention.

e) Bradpole Village Fete – The Clerk updated the Councillors in regard to the date of the Fete, Saturday 3rd of June, the current funds held by the Friends of Holy Trinity to be used for Community Donations. Cllr Dendle pointed out that the Parish Council was not allowed to make a monetary contribution towards the Fete but agreed that the Parish Council could assist in others ways such as publicity. Councillors agreed that the Parish Council would like to have a stall at the Fete, Cllr Baker spoke to Councillors about some ideas he had for a theme. Next Fete meeting to be held on Friday 3rd of March.

f) NHS Review Document – After discussion Councillors agreed that the Council would not submit a reply to the Consultation document as they had not been directly asked to. Some Councillors had already submitted their own replies to the document.

g) Face Book and Twitter Account – Cllr Casey informed Councillors that the Face Book page was now up and running and that Cllrs Dendle and Baker have access to the account. Most of the information will feed off of the web site and Twitter account.

8. Dropped Kerbs Trinity Way – Cllr Smart spoke in regard to her concern about the drop kerb not yet been installed at the Junction of Trinity Way and Caley Way leading from Wellfields Drive. She had been told last year that it would be installed before the end of 2016 but it still hasn’t. After making some enquiries she has found out that the work had been delayed by a freeze on money from County, work will not commence until after April, but no date given.

Cllr Coatsworth joined the meeting

9. Bridport Wider Neighbourhood Plan – Vision 2030 – Update & Progress

a) Joint Council Meeting 30th of January – Cllr Dendle reported that it had been a busy month for the Joint Council but it now appeared that the plan is back on track and she expects a draft plan will be available for Joint Committee Councillors to see in the next two to three weeks.

b) Cllr Baker reported on the meeting he had attended with Hilary Jordan WDDC along with Steering Groups members. He requested that a vote of thanks to Cllr Dendle for all her hard work in sometimes uncomfortable situations be minuted. Agreed by all Councillors present.

Cllr Baker also gave an update on the White Paper that is currently going through Parliament in regard to Neighbourhood Plans.

C) Land Use and Locations Site Report – The Clerk reported that as requested she had requested a copy of the site assessment document. A reply had been received from Bob Gill, Bridport Town Clerk stating that the document is currently in draft form and is with those who attended the visits for checking, it will then be available for wider circulation. Cllrs Spear and Hudson confirmed that they had received a copy of the report.

Mr Kinsella, member of the public joined the meeting

10. Planning:

a) Consultation:

WD/D/16/002688 3 Newfoundland, Bradpole, DT6 3JB – Outline application for erection of 1 single storey building. After discussion and taken into account letters of objections from local residents Councillors agreed that the Parish Council objected this application on the following grounds, Traffic issues: Current Access is poor and impossible for some emergency vehicles, any development will mean increased vehicular traffic.Harm to the Environment: Likely to be detrimental within an AONB and Conservation Area. Local Planning Policies: Likely to be in conflict with 2015 Local Plan, ENV2 Wildlife, ENV3 Green infrastructure, ENV4 Heritage Assets ( Conservation Area), ENV5 Flood Risk and ENV7 Land stability The development will be very prominent in the visual setting of conservation area.

WD/D/16/002813 Holy Trinity Church, Village Road, – Provision of new handrail within churchyard – After discussion Councillors agreed that they had no objections to this application.

WD/D/16/002649 Ruslea Ford, Dodhams Lane, Bradpole, DT6 3DY – Safer Footpath Access, Timber Crib-Lock Retaining Wall and Parking Bay/Pull in. (Full). After discussion Councillors fully supported this new application therefore no objections.

b) Approval:

WD/D/16/002555 1 Cornerways, Fishweir Lane, Bradpole, DT6 3XW Erect two storey side extension and single storey rear extension (Full)

WD/D/16/002511 6 Hill View, Bradpole, DT6 3EF Erect extension & raised patio area to the rear (Full). After discussion Councillors agreed they had no objections to this application.

c) To consider any applications received after agenda published

i) WD/D/17/000049 Land to West of Watton Gardens, Bradpole Erect detached dwelling, garage and associated landscaping (Full). After discussions Councillors agreed that they opposed this application on the following grounds 1. This site is outside of the defined development boundary as stated in the current Local Plan and also the emerging Local Plan. 2. The proposed site in within a Dorset Area of Outstanding Natural Beauty and any building on Watton Hill would be detrimental to the area.

ii) WD/D/16/002804 Unit 1, Homewood Way, Gore Cross Business Park, Bradpole Change of use of part of the building from B1 (Business) & B8 (Storage & Distribution) to a Gymnasium (Change of Use) – Update from Clerk. Although this application had been discussed at the last Parish Council new information had been submitted by planning that they had decided that the description on the application is not accurate enough and that they would not approve a general D2 use on this site due to potential loss of employment. Planning have requested that the description be changed and the application would then be re advertised. After discussion Councillors agreed that they objected to this application in view of potentially employment loss.

11. Correspondence: Received after agenda published

i) Letter from Mr Hindes and Ms Province in regard to Bridmet Goods Vehicle Operator’s Licence.

The Clerk pointed out to Councillors that Parish Councils are not consultees on this sort of application and have no right to oppose it. After taking in consideration a letter sent to Mr Clarke from Bridmet it appeared to Councillors that it may be better for the company to use their own smaller vehicles than the articulated vehicles used by haulage companies.

12. Democratic Ten Minutes: Mr Kinsella once again addressed the Councillors in regard to the reason why a pedestrian crossing wasn’t been installed at the Kings Head. Councillors tried yet again to explain to him that he needed to speak with Bridport Town Councillor and DCC Highways as they were the authorities that would need to consider any application. He stated that he had been to Mountfield but it had been a waste of time. Cllr Spear suggested that he got local like-minded people together and presented an application in writing to Bridport Town Council, he replied that no one would be interested. He then left the meeting.

13. Finances

a) Payments for Approval Chqs

1459: Village Hall £517.50 – Rent :

1460: HM Revenue £73.57

1461: S. Goldsmith £382 – Wages £374.24 Admin and postage £7.76

b) Bank Balances:

Current Account: £940.74

Deposit £12,589.54

Bond £35,844.89

c) Bank Reconciliation: The Clerk presented the quarterly reconciliation report and budget report, reconciliation checked by Cllr Baker and signed as a true account.

14. Parish Maintenance:

a) Japanese Knotweed: Cllr Spear gave Councillors an update in regard to the work carried out by SGN at Gore House, according to their surveyors report he had not been made aware of the knotweed on his visit to the site therefore there was no mention of it in his report. DCC had given SGN authority to dig up Parish Land. As the work had commenced prior to anyone on the Council been made aware it had been a case of damage limitation and a course of action had been agreed by himself, the clerk, Mr Norris and SGN.

b) Pageants Play Area – Cllr Hudson waiting for written estimate from Bright’s for the new gate their verbal quote looks the most favourable. The Clerk reported that once the gate had been ordered theLengthsman would be able to fit it, work needs to be carried before the 1st of April.

c) Gore Cross Green – The Lengthsman will be filling in a couple of holes that have appeared in the field.

d) Railway Crossing Gardens – Lengthsman to cut ivy away from tree.

15. Clerks Information:

Annual Parish MeetingAfter discussion Councillors agreed that the Annual Parish Meeting would be held at 7.30 pm on April 6th followed directly by the Parish Council Meeting. 

Change of Date for Parish Council Annual Meeting May 2017 – Owing to the Village been unavailable of the 4th of May as it is being used as a polling station, Councillors agreed the Annual Parish Council Meeting will be held on Tuesday 9th of May at 7.30pm

16. Councillors Information:

Cllr Casey : Gave an update in regard to a letter he had received as a resident of Badger Row from the developer about the timing of the landscaping work, apparently this is to be carried out in late spring.

Cllr Coatsworth: Gave an update in regard to the re-organisation of the Local Government.

17. Date of Next Meeting: Thursday 2nd March 2017

Meeting Closed at 8.50pm

Signed: S. Spear                                                                                      Dated: 2nd March 2017