JULY 2017

Bradpole Parish Council

Minutes of Bradpole Parish Council Meeting held in the Village Hall
Thursday 6th July 2017 at 7.30pm

Present: Councillors: Cllrs: Spear (Chairman), Dendle, Baker, Ellis, Smart and Casey. Cllr Ros Kayes, Mr Kinsella, Mr Dunn and Mr Schuster and Mrs Sandy Goldsmith, Bradpole Parish Clerk.

1. Apologies: Cllr Giles- Townsend. Cllr Coatsworth had informed the Clerk that he would be arriving late owing to a previously arranged meeting.

2. Declarations of Interest: None at this time, Councillors to declare at the time should the need arise.

3 Minutes of Meeting Held on 1st June 2017 – Minutes taken as read, agreed and signed as a true record.

4. Reports from WDDC and DDC Councillors – Cllr Kayes informed the Council that she and Cllr Day would be taking it in turns to attend Bradpole Parish Council Meetings. She gave verbal updates in regard to the Community Hub & Community Bus Scheme which would be need funding from various sources which may include contributions from Parish Councils. She also told Councillors that any further re organisation of the District Council will now not be discussed until after the summer, she has also been approached by the residents of Jessopp Avenue in regard to speeding traffic.

5. Democratic Ten Minutes – No issues raised.

6. Matters Arising from Minutes 1st June 2017:

a) Parish Office Rental Agreement – Update – Village Hall Committee still to meet.

b) Bradpole Fete – Councillors who had attended the fete felt it had gone very well with the PC gazebo attracting people in. Councillors thanked Cllr Baker and his wife for the display they had assembled.

A meeting of the Village Fete committee is to be held on Friday 7th of July to discuss distribution of funds and future fetes. Cllr Smart will attend as PC representative and report back.

c) “Picnic on the Green” – July 8th – Cllr Casey gave an update and final arrangements confirmed.

d) Landscaping Badger Row- No landscaping work has commenced and from information received from Mr

Andrew Martin it would appear that the developer now has to obtain a licence from WDDC to go onto the land.  Councillors agreed that this matter should be discussed again later in the meeting as Cllr Coatsworth may well be able to provide further information.

e) Pavement and Verge Spraying within the Parish – The Clerk reported that had received a reply from highways to say the spraying would be done within the next ten days, spraying was late due to weather problems at the beginning of the month.

Cllr Kayes left the meeting.

7. Co-option of Parish Councillors – Cllr Spear welcomed Messrs. Dunn, Kinsella and Schuster to the meeting  he informed them that all the Councillors had read their applications and that he would now like to ask them all  a few questions, each one would be asked the same questions and their answers taken into consideration when Councillors voted on their choice of candidates. After listening to the candidate’s answers, Cllr Spear asked all three of them if they would leave the room whilst Councillors voted for the two Candidates of their choice. (Cllr Coatsworth joined the meeting but abstained from voting as he had arrived late). The Clerk passed around ballot papers which were returned to her, after checking the votes she informed the Chairman of the result. Cllr Spear then invited the candidates back into the meeting, he once again thanked them all for applying for the vacancies and informed them that Councillors had voted to Co-opt Lewis Dunn and Roy Schuster. Mr Kinsella left the meeting and Cllr Spear invited Cllr Dunn and Cllr Schuster to join the other Councillors at the table. Cllrs Dunn and Schuster signed acceptance of office forms and were given declaration of interest forms to complete. Cllr spear welcomed them both to the Parish council.

7 (a) 8.45pm Cllr Spear proposed that the meeting be closed to allow Cllr Coatsworth to relate confidential information in regard to Landscaping at badger Row, unanimously agreed, meeting closed.

8.50pm Cllr Spear re opened the meeting. After discussion in regard to the information received from Cllr Coatsworth, Cllr Spear proposed that be a letter of complaint be sent to the Chief Executive of WDDC and the Leader of the Council outlining the lack of help from WDDC in regard to enforcing the planning approval conditions and the general lack of response to any complaints from the Parish Council in regard to this matter, unanimously agreed by Councillors present. Clerk to liaise with Cllrs Spear and Dendle and letter to be sent.

8. Bridport Wider Neighbourhood Plan – Vision 2030 – Cllr Dendle and Cllr Baker informed Councillors that there was very little more that they could do to make sure that the plan progressed any quicker. Therefore  as representatives for Bradpole Parish Council they will just monitor progress and make sure that the Council is consulted on any matters concerning the Parish. Cllr Baker outlined the NBH Plan to the two newly appointed Councillors. Consultation documents should be delivered to the Clerk by next Monday, Councillors will then need to deliver them to every household within the Parish.

a) Local Green Space Designation – Bradpole – Information already supplied to the NP Group.

9. BLAP Meeting 15th June – The clerk reported on the meeting which mainly discussed the reorganisation of Local Government and that if the unitary proposal for Dorset was agreed the effect it would have on Parish Councils. Next meeting to be held on the 20th of September.

10. Planning:

a) Consultation: WD/D/17/001071 STEPPS FARM, LEE LANE, BRIDPORT, DT6 4AW Conversion of barn to holiday accommodation, demolition of agricultural barns & erection of new barn, garage, stables & tennis court. (Full) – After Discussions Councillors agreed they had no comments to make on this application.

WD/D/17/001072 STEPPS FARM, LEE LANE, BRIDPORT, DT6 4AW Conversion of barn to holiday accommodation, demolition of agricultural barns & erection of new barn, garage, stables & tennis court. (Listed Building Consent) – As above

b) To consider any Planning Matters received after Published Agenda

WD/D/17/001240 JAMES BUILDING, NORTH MILLS ROAD, BRIDPORT, DT6 3AH Conversion of existing building into 6 new dwellings with associated parking and private garden amenity and demolition of remaining workshop buildings – After discussing information received from applicant, Councillors agreed that they could not comment on the current application if a new plans are to be submitted but they did have concerns over parking in regard to the current application.

11. Correspondence:

a) Complaint in regard to a dog attacking another dog on footpath – Gore Cross Green – The Clerk informed the meeting that a complaint had been received from a local resident that whilst walking her dog on the gravel pathway next to Gore Green and very large dog had pushed under the fence and attacked her dog which was on its lead. When she spoke to the dog’s owner she had said that she didn’t have to keep her on dog on the lead and that it wasn’t her fault that the dog had got under the fence. After discussion Councillors agreed that a notice should be placed on the Web Site and on Social Media reminding dog owners that they should be in control of their dog at all times when in public Places.

b) Complaint from Mr Coggins regarding overgrown footpath leading from Higher Street to Newfoundland. –

The Clerk informed councillors that the Lengthsman has dealt with clearing the path and Mr Coggins has emailed a letter on thanks.

c) DCC – New Public and School Transport Contracts – Previously circulated to Councillors for their information.

d) Letter from Mr Bowley in regard to update from WDDC in regard to planning application for Watton Hill. WD/D/17/000049 – Previously circulated to councillors for the their information

e) To discuss any correspondence received after published agenda

12. Democratic Ten Minutes – No members of the public present

13. Finances

a) Payments for Approval Chqs:

1481 Footeprints £ 57.31 Inks :

1482 B. Burton £375.00 Grass Cutting

1483 DAPTC £ 60.00 Councillor Training:

1484 HM Revenue £94.51:

1478 S Goldsmith: £425.84 Wages, Admin & Picnic on Green Expenditure

b) Bank Balances:

Current Account: £12,163.19

Deposit Account: £7591.60

WDDC Bond £35968.55

c) Reconciliation Statement – Statement presented by the Clerk – Checked and signed as correct by Cllr Baker

14. Parish Maintenance:

a) Allotments – The Clerk informed Councillors that she had received an email from a resident who wished for her name to be added to the waiting list, there are now three people wanting allotments.

b) Pageants Playing Field – Boundary Fence – Cllr Dendle informed the Councillors that together with Cllr Smart and the Clerk she inspected the boundary hedge and fence and could not see any problems in regard to the security of the houses backing onto the field. There were signs of badger activity and suggested that a sign should be put up warning people that there was a badger set in the field.

c) Gore Cross Green – Goal Post – The Lengthsman has collected the goal post from Huck’s and they are being stored in his secure shed in BTC yard until he is able to install them.

d) The Gore- The Lengthsman will be treating the weed along the path and cutting back the edge of the path.

e) Japanese Knotweed – The clerk reported that she and Cllr Baker had met that morning with Dr Annabel King and her colleague, she was very pleased with the way that the Knotweed seems to be under control with very little regrowth appearing. She advised that the spraying is cut back to once a month and then only on any new green shoots. She also advised that the treatment continues for another two years. Mr Norris from Gore House was also present and he invited us into his grounds to check on the Knotweed which he is also treating when he sees any new growth. Dr King will supplied a full report for the Council.

f) Lengthsman – Ed currently has several jobs on his list which he is tackling in priority any new job request to be passed to the Clerk.

15. Clerk’s Information: No new information at this time.

16. Councillors Information Items:

Cllr Ellis – Asked if a Village Clean Up could be arranged as there was a lot of rubbish in certain areas within the Village.

Cllr Baker – In view of the recent tower block fire in London he felt that the Parish council should consider adopting a Parish Council Emergency Response policy. Agenda Item for next meeting.

Cllr Dendle – Informed councillors that she had approached a building contractor who had driven his vehicle down the gravel path next to Gore Green to carry out work at the rear of one of the bungalows backing onto the path. She had informed him that vehicles were not permitted on the foot path and that the pathway belonged to the PC. She also asked that the Council considers further protection for Pageants Field and asks that initial enquiries be made with Field in Trust to see if the field is suitable for similar protection as Gore Cross Green. Agenda Item for next meeting.

Cllr Casey: Together with Cllr Smart he had attended two councillor training sessions and now felt better informed and confident in getting involved in Parish matters.

Cllr Coatsworth: The drop kerb in Trinity Way junction Caley Way should be installed wither Thursday or Friday next week.

Cllr Schuster: Concerns over the speed of traffic in Higher Street. Agenda Item for next meeting.

17. Date of Next Meeting: Thursday 3rd August 2017 7.30pm

Meeting closed at 9.31pm

Signed: S.Spear Dated: 3rd August 2017