AUGUST 2017

Bradpole Parish Council

Minutes of Bradpole Parish Council Meeting held in the Village Hall

Thursday 3rd August 2017 at 7.30pm

Present: Councillors: Cllrs Spear (Chairman), Dendle, Baker, Smart, Schuster, Giles – Townsend and Casey.

One member of the public, Mr Kinsella.

1. Apologies: Cllr Ellis and Cllr Dunn

2. Declarations of Interest – None, Councillors to declare interest at the time if necessary

3 Minutes of Meeting Held on 6th July 2017 – Taken as read, agreed and signed as a true record.

4. Reports from WDDC and DCC Councillors – No Councillors present from WDDC or DCC

5. Democratic Ten Minutes: Mr Kinsella wanted to know why he hadn’t received any votes at the recent co-option of two Councillors. He stated that the people of Bradpole should be able to vote for who they wanted to have on the Council. Councillors tried to explain the procedure to Mr Kinsella but he stated that it wasn’t right and that the Parish Council was bang out of order. He then left the meeting.

Cllr Coatsworth joined the meeting

6. Matters Arising from Minutes 6th July 2017:

a) Parish Office Rental Agreement – Cllr Spear informed the meeting that the Village Hall committee haven’t met and that this item should be taken off the agenda until the Committee had their meeting. Cllr Baker asked that in view of this could the Council presume that the rent for the Parish Office and Parish Council Meetings would not be increasing. Cllr Spear to confirm before Budget Meeting in October.

b) Bradpole Fete – Report from Cllr Smart taken as read.

c) Picnic on the Green – July 8th – Feedback – Councillors who had attended on the day agreed that the event had gone very well and there had been positive feedback from the people who had attended.

After discussion Councillors agreed to hold a similar event next year as there would not be a Village Fete in 2018. Funding would have to be budgeted for in the Budget for 2018/19. Cllr Casey stated he was willing to take the lead in organisation. Councillors suggested that it would be good to try and get members of the community involved in the organisation of any future events.

d) Future Community Initiatives – Cllr Casey informed Councillors that he was looking at organising events such as Community Cinema, Village Litter Picks and Informal Games on the Green. After discussion Councillors agreed that he should make initial enquiries in regard to the Cinema and report back at the next meeting.

e) Landscaping Badger Row- Update – The Clerk informed Councillors that she had sent a letter of complaint to WDDC Chief Executive, Mr Prosser on the 27th of July with a copy going to Cllr Alford, Leader of the Council on the same day. To date no rely or acknowledgement has been received. After discussion Councillors agreed that if no reply was received with the next 10 days then another copy of the letter should be sent via Recorded Delivery. Cllr Coatsworth has raised the matter at WDDC but has received very little response.

f) Speeding Higher Street – Cllr Schuster informed Councillors that he eventually spoke to Alex Bishop PCSO for Bradpole who stated that he would be willing to attend a meeting to discuss the setting up of a Community Speed Team, which would need to consist of 7 Volunteers, training and possible funding is available. After discussion Councillors agreed that further enquiries should be made in regard to the scheme and insurance implications.

g) Emergency Response Plan – The Clerk informed Councillors that she and Cllr Baker were working on producing a very simple plan to be presented in draft form at a future date. Cllr Baker stated that the plan really only needed to cover immediate response information, as once any incident started to unfold the Emergency Services and County Council Services would take over. Our plan would contain relevant information that would assist these services.

h) Pageants Field – Fields In Trust – Initial Enquiries – The Clerk informed Councillors that she has spoken to Mr Harris from Fields In Trust and he stated that the trust would consider protecting Pageants Field. The Clerk and Cllr Baker will be meeting with him later this month to discuss further and they will then report back to Council. Cllr Giles- Townsend stated that he was totally opposed to any further protection of Pageants Field as it is a Parish asset.

7. Social Media – Facebook Messages Monitoring – After discussion councillors agreed that Facebook Messages would be switched off as it is not feasible for them to be monitored on a 24hour basisParish Councillors and Clerk contact details are readily available for any communication.

8. Bridport Wider Neighbourhood Plan – Vision 2030

a) Update – Cllr Dendle reported that there was very little to report on. There has been no new information from the Steering Group, the first public consultation is underway with a closing date of the 1st of September.

b) Response to latest HNA – After discussions councillors agreed on a response to be sent to the  Neighbourhood Plan Housing Group, which would outline Councillors concerns and also acknowledge the work carried out by the group.

9. Planning:

a) WD/D/17/001708 ST CATHERINES PRE SCHOOL, THE CABIN, PYMORE ROAD, BRADPOLE, DT6 3TR Erect wooden garden room (Full) – After consideration Councillors agreed they had no comment to make on this application.

b) WD/D/17/001488 12 JESSOPP AVENUE, BRADPOLE, DT6 4AN Erect single storey rear extension (Full) After consideration Councillors agreed they had no comment to make on this application.

c) Approval:

WD/D/17/000944 PYMORE MILLS INDUSTRIAL ESTATE, PYMORE ROAD, BRADPOLE. Compliance with conditions 3, 4 & 8 for application WD/D/14/001669. (Compliance with Conditions)

d) To consider any Planning Matters received after Published Agenda

WD/D/17/001577 VINE COTTAGE, LEE LANE, BRADPOLE, DT6 4AP Erect Single and Two Storey Extension to existing Dwelling (Full) – The Clerk informed Councillors that she had received this application this morning, she would ask for an extension in regard to the return by date.

10. Correspondence:

DCC – Improving Local Public Rights of Way and Public Green Spaces – Call for Community Project Ideas. Previously circulated to Councillors – no comments

Alex Kidd – Request for full size football goals and goal nets Gore Cross Green – Acknowledgement sent to Alex Kidd. Councillors agreed that full size goal post would not be installed as the pitch is only set out for under 9 teams and not adult matches.

a) Email received after agenda published from Kirsty Crabb, Watford Farm asking if the Council were aware of any changes in the permitted trading hours of Bridmet as for the past week they had been working continually and the noise has been disturbing their sleep. The Clerk had replied to Kirsty telling her to make enquiries with WDDC Planning in regard to any changes as the Parish Council were unaware of any changes. The Planning application that she referred to only relates to the Blasting Building and not the main site. The Clerk has checked the Planning site and found that on the 20th December 2012 the removal of the condition to restrict the hours of operation was approved. Cllr Coatsworth asked for the relevant information to be given to him to make further enquiries.

11. Democratic Ten Minutes: No members of the public present

12. Finances

a) Payments for Approval Chqs: 1486 J Morey £90.00 Weekly Inspections Pageants Play Area and Gore Green.

1487 B Burton £375.00 Grass Cutting

1488 KAL £558.00 Marquee and Toilet Hire

1489 DAPTC £735.35 Subs

1490 Footeprints £7.50 Name Badges

1491 HM Revenue £94.51

1492 S.Goldsmith £470.76 Wages £381.78 Admin £1.86, Picnic £41.19, Royal Funeral Box £45.93

1493 M Meech £40.00 Internal Audit. Taken as read, agreed and signed.

b) Bank Balances:

Current Account: £11142.13

Deposit Account: £ 7591.92

WDDC Bond £35968.55.

13. Parish Maintenance:

a) Allotments – New fence, Clerk still to meet with the Lengthsman to discuss.

b) Gore Cross Green – The Clerk reported that Mr Burton had informed her that the lower branches on several of the trees need cutting off as he is unable to get under them with his mower, he also reported that at least two of the horse chestnut trees have died. Councillors agreed that Carl Stoodley should be asked to do a health check on all the trees and for the lower branches to be cut off.

Cllr Dendle informed Councillors that whilst she had been up at the Green she had seen some boys playing football one of them climbed over the fence next to the new path to retrieve the football when it went over the fence. She spoke to them in regard to climbing over the fence and they stated that they played up that end as it was near to the tables on which they leave their gear. They also asked if nets could be installed. She suggested to Councillors that consideration should be given to installing a stile along the fence similar to the one on the other side of the Green, this would hopefully stop the children climbing over the fence to retrieve stray balls. After discussion Cllr Dendle proposed that a stile be installed in the fence next to the new path, near to the goal post to allow easy retrieval of stray footballs and reduce damage to the fence, seconded by Cllr Casey unanimously agreed. Clerk to make enquiries regarding cost and liaise with the Chairman.

c) The Gore – Lengthsman still to carry out spraying and cutting back of the edges.

d) Lengthsman – Ed is away from a week commencing 7th August.

e) Planned Maintenance Checks – Cllr Smart has the list and will carry out the necessary checks and report back to the Clerk.

14. Clerk’s Information: There would be no Parish Surgery on Thursday August 17th

15. Councillors Information Items:

Cllr Smart: The drop kerb in Caley Way has still not been installed. Cllr Coatsworth stated he was still trying to contact the lady involved. Cllr Smart asked for the details of the person so she could write to them.

Cllr Coatsworth: Reported that he had recently attended a meeting with WDDC Officers in regard to the Local Plan where development within WDDC area was discussed. There appeared to very little forward planning in regarded to infrastructure and other necessary requirements.

Officers also referred to the fact that they were unable to obtain any information in regard to sites from the Bridport Area Neighbourhood Plan Group.

Also voiced concerns in regard to the overgrown vegetation along the high path in Village Road.

Cllr Baker: In regard to the land at the back of badger Row he had checked with Land Registry and it is still registered to WDDC. He also reminded Councillors that a working party group will need to be agreed upon for the 2018/19 Budget and Precept.

16. Date of Next Meeting: Thursday 7th September 2017 7.30pm

Meeting Closed at 8.50pm

Signed: S. Spear

Dated: 7 Sept 2017