Bradpole Parish Council

Minutes of Bradpole Parish Council Meeting held in the Village Hall
Thursday 2nd November 2017 at 7.30pm


Present: Cllrs: Dendle (Vice Chair), Baker, Ellis, Smart, Casey, Schuster, Giles- Townsend and Coatsworth. Cllr Day and Mrs Sandra Goldsmith, Parish Clerk.  Three members of the public in attendance.

In the absence of Cllr Spear meeting chaired by Cllr Dendle.  Cllr Dendle welcomed everyone to the meeting


1.Apologies: Cllr Spear and Cllr Dunn

2. Declarations of Interest – None, Councillors to declare interest at the time if necessary

3   Minutes of Meeting Held on 5th October 2017 – Taken as read, agreed and signed as a true record.

4. Reports from WDDC and DCC Councillors – Five minutes – To receive reports on WDDC and DCC Matters:

Cllr Day gave an update in regard to the Local Government Reorganisation.  It is thought that there is likely to be more information within the next ten days.

Cllr Dendle asked both Cllr Day and Cllr Coatsworth if WDDC Council Tax Reserves would be used within West Dorset if the reorganisation is approved or would the money just be put into one big pot.  Both thought that it is more than likely that all reserves would be put into one pot.

Cllr Coatsworth reported on a meeting with Dorset Police.  There is great concern over the lack of money for resources.

5. Democratic Ten Minutes – No one wished to speak.

6. Matters Arising from Minutes 5th October 2017:

a) Landscaping Badger Row- No further information at this time awaiting reply from WDDC

b) Community Cinema Evening and Future Cinema Events – Cllr Casey reported that he had received a good response from local residents who are willing to be involved, he will be arranging a meeting with them in the next few weeks. Cllr Coatsworth stated he would like to be involved in any future meetings.

c) Drop Kerb Trinity Way – Caley Way – The drop kerb has now been installed and both Cllr Smart and Cllr Schuster have received good comments from residents.

d) Village Hall Committee – Request for information in regard to Parish Office Rent for 2018/19: A signed tenancy agreement for the Parish Office received from the Village Hall Trustees.  After discussion Cllr Baker proposed that the Parish Council enter into a new tenancy agreement with the Village Hall Trustees for the next three years, seconded by Cllr Casey unanimously agreed. Agreement signed by Cllr Dendle.

e) Land at rear of Seal’s Cove – Happy Island – Cllr Baker gave an update in regard to the meeting that he had attended together with the Clerk and Cllr Dendle. The meeting with Christopher Seal had involved a tour around the inside of the building which is to house a multi- purpose activity centre.  The actual building is within Bridport Town and the main concern for Bradpole is the land at the rear of the building which Mr Seal has fenced in.  It would appear that Mr Seal intends to maintain the fenced areas as Community Areas which will be free for members of the public to enter and enjoy any play equipment that may be installed.  Mr Seal has already met with the Environment Agency who have instructed him to move the fence along the riverbank back by 8 feet. He has already complied with this and is working closely with the agency in regard to any other plans he may have.  He is very willing to keep the Parish Council updated with future developments.  Cllr Dendle reminded Councillors that if any Councillor does meet with any local owners in regard to planning developments then they should not agree to any issues on behalf of the Parish Council.

f) DAPTC – Western Meeting – Report from Cllr Smart circulated prior to the meeting, taken as read.

g) BLAP – Steering Group Meeting – Report from Cllr Coatsworth, minutes of the meeting circulated prior to meeting, taken as read.

7. Bridport Wider Neighbourhood Plan – Vision 2030 – Update: Cllr Dendle declared to Councillors that she would not be making any comments in regard to this item.  Councillors who attended the meeting on the 31st of October were very disappointed that a representative from WDDC had not been in attendance.  Therefore the meeting was really a waste of time as Bradpole Councillors did not gain any new information.

a) To discuss way forward for Bradpole Parish within the Plan

Cllr Baker informed Councillors that there are many matters arising from Cllr Dendle’s resignation as Bradpole’s representative on the Joint Council’s Committee of the wider Bridport Area Neighbourhood Plan.

This is the 2nd Bradpole Councillor to resign their appointment to the project and including a member of the community, the third representative from Bradpole.  As there is much to discuss Cllr Baker suggested that a working group was appointed to meet over the next month to consider all of the issues and options available and report back to the Council at the December meeting with recommendations and reasons to enable Councillors to determine the way forward.  In the meantime he is willing to remain as Bradpole PC’s reserve on the JCC enabling it to remain quorate until such time as Bradpole Parish Council reaches a decision.

After discussion Councillors agreed that a working group should be formed.  Cllr Baker and Cllr Casey together with the Clerk agreed to sit on the working group, Cllr Spear and Dunn to be asked.  Councillors also agreed that the Clerk should write to the project manager asking for a meeting of the JCC to be called in the very near future as there were a number of issues that needed to be considered by them. All members of the JCC and relevant Clerks to be copied in on the letter.

8. Parish Plan – To discuss investigating availability of exception sites within Bradpole Parish:

After discussion Councillors agreed that this matter should be an Agenda Item for early next year when more relevant information may be available.

9. DAPTC – AGM – 4th November – Motions for Consideration – No Councillor able to attend the AGM therefore motions not discussed.

10. Planning:

a) Consultation: WD/D/17/002161 METZ FARM COTTAGE, HIGHER STREET, BRADPOLE, DT6 3HZ Erection of 3 no detached dwellings and conversion of barn to 1 no dwelling.  After discussion Councillors agreed that at this time they were not able to make any decisions as not all of the consultation reports were on the web site.  If reports are available before the next meeting, details to be circulated and response prepared by the Clerk.

WD/D/17/002157  ENDWAY, HIGHER STREET, BRADPOLE, DT6 3JA  Change of use of agricultural land to garden land (Full) – After discussion Councillors agreed that they were opposed to this application as part of the land in question was outside of the designated building boundary.

b) Approval: WD/D/17/001984 ST ANDREWS TRADING ESTATE, SHOE LANE, BRIDPORT, DT6 3EX  Proposed alterations to provide outdoor play areas and adjustment of Nursery area (Full)

11. Correspondence:

a) DCC Temporary Road Closure Watford Lane 5th December 2017

b) Obstructive Parking Coneygar Close by Parents with Children at Local School – After discussion Councillors agreed that a letter should be sent to the Headmistress from the PC.

c) Boundary Query, Pageants Field from Helmet’s Way resident – Cllr Baker and the Clerk reported that they had visited the house in question and spoken to the resident. To be discussed later in the meeting.

d) Footpath Stuart Way – Discussed, no further action by PC

12. Democratic Ten Minutes: No one wished to speak

13. Finances

a) Payments for Approval Cheques:

1510 :B Burton £375.00 Grass cutting      

1511 :Forest Tree £480.00 Tree Felling :

1512  RBL £75.00 Poppy Wreath :

1513 HM Revenue £94.51 :

1514 S.Goldsmith £416.22 Wages, postage and new office phone.                                   

b) Bank Balances:

Current Account:     £ 9790.12 :

Deposit Account:      £15592.57:

WDDC Bond            £35968.55

c) Bank reconciliation – The Clerk reported that to date she had not received the current bank statements therefore could not present an up to date reconciliation.  Cllr Dendle proposed that once the bank statements are received that Cllr Baker be allowed to check, agree and sign off the reconciliation before the December PC Meeting, seconded by Cllr Coatsworth, unanimously agreed.

d) To agree Budget and Precept for 2018/19 – The Clerk presented the proposed 2018/19 Budget and Precept to Councillors, After discussion Cllr Schuster proposed acceptance of the 2018/19 Parish Council Budget and the proposed Precept of £33,175.00, seconded by Cllr John Giles- Townsend, unanimously agreed.

14. Pageants Playing Field – Fields in Trust. Cllr Baker reported that together with the Clerk he had met with Terry Housden from Fields In Trust at Pageants Field and he confirmed that the area was suitable to be put forward as an open space area to be protected under Fields In Trust.  This would give Pageants the same protection as Gore Cross Green.  After discussion Cllr Dendle proposed that the Parish Council apply to Fields in Trust for field protection, seconded by Cllr Smart, proposal carried, Cllr John Giles Townsend voted against the proposal.

15. Parish Maintenance:

a) Allotments – No new information

b) Gore Cross Green – No new information

c) The Gore- No new information

d) Lengthsman – All the grit bins have been checked and are in order. Any new jobs to be passed to the Clerk. The Clerk reported that she had attended a meeting with BTC together with the other Parish Clerks whose Parishes are part of the Lengthsman Scheme.  Everyone acknowledged that the scheme is working well and that Ed is a very good Lengths man.  The hourly rate charged to Parishes will increase from £18 to £20 in April 2018.

e) Pageants Playground – The Clerk reported that she and Cllr Baker had visited Pageants Field to try and locate the original boundary line between the field and the rear gardens of the properties that back onto it from Hemlet’s Close.  They had located an old iron stake which look like it belonged to the original boundary fence but because the area is very overgrown it was difficult to establish the full boundary line. After discussion Cllr Dendle proposed that the undergrowth should be cut back to establish the boundary line and then consideration be given in regard to erecting a single strand wire fence.  Clerk to make enquiries.

16. Clerk’s Information:

Parish Emergency Response plan: The Clerk referred to the draft plan which she had produced and ask Councillors to look at it and let her know if they wished to add anything or amend anything.

17. Councillors Information Items:

Cllr Ellis: The Village Hall floor is to be resurfaced at the beginning of December.

Cllr Baker: Parish Council social media appears to be working well, with several positive results. The Parish Web Site has had 8000 visits so far this year compared to 7600 for the whole of  last year.

Cllr Casey: He was proud to be a member of Bradpole Parish Council at the recent BANP meeting, several people had spoken to him and stated that they wished their Parish Council was as active as Bradpole.

Cllr Dendle: Requested that she be allowed to make enquiries in regard to the purchasing and installation of a notice board on the King Charles Estate.  Proposed location the Post Box Seat in Jessopp Avenue. Councillors agreed that she should make further enquiries and report back at the next meeting.


18. Date of Next Meeting: Thursday 7th December 2017 7.30pm


Meeting closed at 9.10pm                     Signed.  Cllr P. Dendle                                                Dated. 7 December 2018