Bradpole Parish Council

Minutes of of Bradpole Parish Council Meeting held in the Village Hall
Thursday 7th September 2017 at 7.30pm


Present: Councillors: Cllrs Spear (Chairman), Dendle, Baker, Ellis, Dunn, Giles –Townsend and Casey.

Cllr Kayes.


  1. Apologies: Cllr Coatsworth and Cllr Schuster                 Authorised Absence: Cllr Smart

     2. Declarations of Interest – None, Councillors to declare interest at the time if necessary

     3.  Minutes of Meeting Held on 3rd August 2017 – Taken as read, agreed and signed as a true record.

  1. Reports from WDDC and DCC Councillors – Cllr Kayes gave an update in regard to the Local Government Reorganisation, the current bus service and the possibility of a Community Bus for Bridport Area. If it is feasible for Bridport to have a Community Bus then Parish Councils will be asked to help towards the running cost.

     5. Democratic Ten Minutes: No members of the public in attendance.

  1. Matters Arising from Minutes 6th July 2017:

a) Landscaping Badger Row- Breach of Planning Conditions -The Clerk reported that even though she has asked Debbie Redding for an update in regard to any progress since her letter dated 16th of August no response has been received. Cllr Kayes said she would look into this matter, she also stated that Bradpole was not the only Parish having problems with the Planning Department.

b) Community Speed Team – In the absence of Cllr Schuster, the Clerk reported that she had made further enquiries and found out that the Team should be set up of at least seven member of the Community and be initiated by the Community with the support of the Parish Council. The Clerk outlined the procedure. After discussion Councillors agreed that as the PC had not been approached by members of the Community no further action would be taken at this time.

c) Pageants Field – Fields In Trust – The Clerk informed Councillors that she had spoken with Terry Harris from Fields in Trust and he will not be in the South West until October, he will contact her to arrange a suitable date to visit Pageants Field.

d) Community Cinema Evening and Future Community Events – Cllr Casey updated Councillors with the information he had received in regard to a company called Moviola who run rural cinema schemes in the UK. After much discussion Councillors agreed that firstly Cllr Casey should find out if there are enough people interested within the Parish and who are also willing to form a community group to run the scheme.

e) High Path – Village Road – Clearing of Vegetation: In the absence of Cllr Coatsworth, Cllr Kayes said she would chase up the Highways Department.

 f) Drop Kerb Trinity Way – Caley Way. In the absence of Cllr Coatsworth, Cllr Kayes stated she would look into the issue.

 g) Village Hall Committee – Response – Request for information in regard to Parish Office Rent for 2018/19. Cllr Spear and Cllr Ellis both declared a declaration of interest as this time as they both serve on the Village Hall Committee.

Cllr Spear reported that he was in possession of a draft agreement that still need to be finalised with Clerk before presenting to the Village Hall Committee.  After discussion in regard to the rent for the Parish Office Cllr Dendle proposed that the weekly rent for the Parish Office should be increased by £2.50 to £40 a week for the next five years and that the agreement once finalised should be put to the Village Hall Committee, seconded by Cllr Dunn, agreed by voting Councillors, Cllrs Spear and Ellis abstained from voting.   

Cllr Kayes left the meeting.

  1. Parish Emergency Response Plan – The Clerk informed Councillors that she was still trying to obtain relevant information in regard to contacts and the legal position in regard to the Data Protection Act before she can finalise the draft plan.

     8. Bridport Wider Neighbourhood Plan – Vision 2030 – Update – Cllr Dendle reported that the last meeting of the Joint Council was very positive and it hoped that the Consultation Report will be available by the 20th of September. A draft Neighbourhood Plan then has to be prepared by the Steering Group and presented to the Joint Councils. It is hoped that a meeting will be held on the 31st of October to which all Councillors will be invited to be updated on the consultation and discuss the outcome and the way forward. She also informed Councillors that 158 questionnaires had been returned to the drop off points around the Parish and 49 at the Co-op.  At this time around 500 completed questionnaires have been returned, this does not include on line submissions.  She thanked the Councillors and the Clerk for their help in personally delivering the questionnaires to Bradpole households.

Cllr Baker then spoke in regard to the fact that the submission of the final plan to the Inspector has  been put back to March 2019, a two year delay.  He also addressed issues that he believed were still of concern to Bradpole Parish, matters which needed to be answered by WDDC Planning Officers.  After discussion (Cllr Dendle abstained from making any comments) Councillors agreed that a letter should be sent to WDDC Planning asking for a member of the Planning Team to attend the next PC Meeting to discuss concerns.

  1. Planning:


a) WD/D/17/001577 VINE COTTAGE, LEE LANE, BRADPOLE, DT6 4AP Erect Single and Two Storey Extension to existing Dwelling (Full).  After discussion Councillors agreed they had no objections to this application but made comment in regard to the possible loss of privacy in regard to the rear window overlooking neighbours gardens.

b) Approval:

WD/D/17/001708  ST CATHERINES PRE SCHOOL, THE CABIN, PYMORE ROAD, BRADPOLE, DT6 3TR  Erect wooden garden room (Full)

WD/D/17/001488  12 JESSOPP AVENUE, BRADPOLE, DT6 4AN  Erect single storey rear extension (Full)

STEPPS FARM, LEE LANE, BRADPOLE DT6 4AW  Conversion of barn to holiday accommodation, demolition of agricultural barns & erection of new barn, garage, stables & tennis court. (Full)

WD/D/17/001072  STEPPS FARM, LEE LANE, BRADPOLE, DT6 4AW  Conversion of barn to holiday accommodation, demolition of agricultural barns & erection of new barn, garage, stables & tennis court. (Listed Building Consent)

c) To consider any Planning Matters received after Published Agenda

  1. Correspondence:

a) DAPTC 2016/17 Annual report – Front Cover Photograph – The Clerk informed Councillors that two photos have been submitted on behalf of the PC.

b) Dorset Highways Councillors Satisfaction Survey 2017 – Previously circulated to Councillors to Complete on line.

c) Axe Valley Ring and Ride – Request for Donation or Grant – Councillors agreed that at this time a donation would not be made.

  1. Democratic Ten Minutes: No members of the public in attendance

12. Finances

a) Payments for Approval: Cheques:

1494 B BURTON £375.00 Grass cutting :

1495 DAPTC £60.00Cllr training:

1496 QUANTUM £71.60 Web site domain and hosting :

1497 Village HALL £827.50 Office Rent & Hall Meetings :

1498 K HUSSEY      £35.75 Yearly playground inspection            :

1499  HM Revenue £94.51              

1500 S GOLDSMITH  £388.21 Wages £378.01 Admin £1.21         Royal Funeral Picture Frame £8.99             

b) Bank Balances

Current Account: £8751.01

Deposit Account: £7592.23

WDDC Bond : £35968.55

c) Budget/Precept 2018/19 – The Clerk asked Councillors to agree that a working party should be formed to produce the budget and precept recommendation for 2018/19.  After discussion Councillors agreed that Cllrs Dendle, Baker and Casey together with the Clerk should meet in October to prepare a draft budget and precept to be presented to full council at the November meeting.

d) External audit Year End March 31st 2017: The Clerk reported that she had hoped to have received the completed audit back from BDO in time for this meeting but she was still waiting for it.  She had spoken with one of the auditors at BDO and had been informed that the accounts were in order and waiting to be signed off.

  1. Parish Maintenance:

a) Allotments. The Clerk reported that she had visited the site with the Lengthsman and it would appear that the old post would need to come out if a new fence is to be installed. Although the Lengthsman could if needed carry out the work he felt a fencing contractor may be the best option.  After discussion Councillors agreed that at this stage the Lengthsman should cut down the wires from the old post and then a decision would be made in regard to the fence wire behind them.

b) Gore Cross Green – The Clerk reported that she had received a report from Carl Stoodley, tree surgeon in regard to the health of the Horse Chestnut trees on Gore Cross Green. Six of the trees are in poor health and need to be felled, also one of the other Chestnut Trees has a split limb and needs to be reduced in height by 50%.

The Oak trees in the corner by the road junction needs to be thinned to allow them to grow into good specimens.

The cost to carry out this work would be £400 plus VAT.  After discussion Cllr Dendle proposed that the required work is carried out by Forest and Tree Care, seconded by Cllr Spear unanimously agreed.

c) The Gore – Cllr Dendle reported that it would appear that some residents of whose houses back onto the Gore are once again cutting back vegetation in the Gore. After discussion Councillors agreed to monitor the situation.

d) Lengthsman – The Clerk still has weekly meeting with the Lengthsman and any new work requirements to be sent to her. She is also waiting to hear from Bridport Town Council in regard to any increase in the cost of the Lengthsman for 2018/19.

e) Planned Maintenance Checks – Councillor Smart has carried out the checks and the few minor items that need to be addressed will be carried out by the Lengthsman.

f) Pageants Playground – The yearly play area safety inspection has been carried out by Mr Ken Hussey and his report is available for Councillors to see. The overall risk at the time of inspection was minimal and the work that needs to be carried out will be done by the Lengthsman. Councillors also discussed a draft set of rules for the use of Pageant’s Field after alteration Cllr Dendle proposed acceptance of Rules for Pageant’s Field seconded by Cllr Dunn unanimously agreed.

  1. Clerk’s Information: Clerk informed Councillors that her absence there would be no surgery in the office on either Thursday 14th or 21st of September.

   15.  Councillors Information Items:

Cllr Ellis: She has received complaints from Hall users in regard to the commercial vehicles belonging to residents of Badger Row which are constantly parking outside of the hall.  New lino to be laid in the hall toilets in the near future.

Cllr Baker: Spoke about a CPR Defibrillator course which is run by the Bridport First Response Team.

Cllr John Giles- Townsend: Vegetation around Tuffy’s Bench needs cutting back also the Millennium Seat on Gore Cross Green could do with a coat of oil.

  1. Date of Next Meeting: Thursday 5th October 2017 7.30pm

Meeting closed at 9.05pm     

Signed:           S Spear                            Dated:   5 October 2017