APRIL 2018

Bradpole Parish Council

Minutes of Bradpole Parish Council Meeting held in the Village Hall

Thursday 5th April 2018 at 7.40pm

 

Present: Cllrs Dendle (Chairman), Baker, Smart, Coatsworth, Dunn and Casey.  Mrs Sandy Goldsmith

(Parish Clerk) and six members of the public.

Cllr Dendle welcomed everyone to the meeting

 

  1. Apologises: Cllrs: Schuster, Ellis and Giles-Townsend

 

  1. Declarations of Interest: None at this time, Councillors to declare interest at the time if necessary

 

  1. Minutes of Meeting held on the 1st February 2018: Minutes taken as read, agreed and signed a true record.

 

Cllr Dendle proposed that Item 6a on the agenda should be brought forward to item 3a so it could be discussed prior to the democratic ten minutes, unanimously agreed.

 

3a) Future Maintenance of The Gore: After discussing issues raised by residents attending the annual parish meeting in respect of the The Gore, Cllr Dendle proposed that the PC arrange a meeting and invite local residents to attend.   The aim of the meeting would be to try to form a community group to help the PC to plan, manage and care for the area. In the meantime Mr Stoodley to be asked to carry out tree work and planting of native shrubs of the side nearest Gore Cross Way Flats, but not to touch the other side until after the community meeting, unanimously agreed.  Cllr Dendle and the Clerk to arrange date and an invitation to be delivered by hand to all residents in the adjacent area.  Also to be published on social media sites and PC web site.

 

4) Democratic Ten Minutes

Residents raised concerned that there would not be enough people willing to form a group and they felt the PC should come up with a plan in consultation with adjacent residents.  A letter was handed to the Clerk in regard to the past and future maintenance of The Gore, another gave the Clerk a list of suitable native bushes that could be planted out and stated that the Sycamore down along The Gore is not suitable to be laid as a hedge. 

Cllr Dendle thanked residents for attending the meeting and voicing their concerns and sharing the knowledge they have.

Members of the public left the meeting

 

  1. Reports from WDDC and DCC Councillors – Five minutes – To receive reports on WDDC and DCC Matters – No DCC Councillor in attendance. Cllr Coatsworth gave an update in regard to the reorganisation of Local government and how all the current authorities are working together.

 

  1. Matters Arising from Minutes from 1st February 2018:

a) Future Maintenance of The Gore – Discussed at item 3a.

b) Community Infrastructure Levy – Cllr Baker presented a draft policy document to Councillors and after discussion Cllr Dendle proposed that the policy should be approved and adopted by Bradpole Parish Council, seconded by Cllr Casey, unanimously agreed.

c) Section 106 Money for Bradpole Parish – After discussion Councillors agreed that they would send any suggestions to Cllr Baker who would then prepared a draft proposal for the award, to be discussed at the May meeting.

 

  1. Future Community Events – After discussion Cllr Casey agreed he would form a working party and then arrange a suitable date with the Clerk to meet in the Parish Office.  

 

  1. Councillor Casual Vacancy – The Clerk informed Councillors that an election was not needed and Councillors could co-opt a suitable person.

 

  1. Councillor Co-option Policy – After discussion Cllr Dendle proposed that the Councillor Co-option Policy be approved and adopted by Bradpole Parish Council, seconded by Cllr. Baker unanimously agreed.

 

  1. Bridport Wider Neighbourhood Plan – Cllr Baker gave an update in regard to the progress on the plan.

He informed Councillors that he had a more optimistic view to report as the project enters its fifth year.  The consultants have brought focus and direction to the project. Consultation on the whole draft Plan is due this summer probably commencing in June.  It will be necessary for Bradpole Parish Council to making any comments during the six week consultation period.

 

  1. Badger Row Landscaping – The Clerk reported that she had received an email from Bill Wilberforce on the 27th of March stating that the work could not be carried out until May as the soft ground would render the work impractical. He is confident that the developer will complete the licence and attend to the work as soon as reasonable, he will inform the Council once the licence has been signed. After discussion Councillors agreed that they were not happy with the lack of progress by WDDC and agreed that another letter should be sent to Sir Oliver Letwin asking him to look into the matter again.

 

  1. Community Bus – The Clerk referred to the minutes of Bridport Town Council 6th of March 2018 where the Community Bus was discussed. Parish Councils in the area through which the service runs are to be approached to see if they would financially support the service.

 

  1. Pymore Mills Early stage discussions in regard to proposals by site owners: Cllr Baker reported on the meeting he had attended where representatives from Allington Parish Council and the Pymore Residents Association were also present.  Cllr Dendle said it was encouraging to be contacted by the developers at this very early stage.  It is important that the Parish Council is kept up to date to enable the dissemination of information to residents and the Neighbourhood Plan.

 

  1. WDDC Devolution of Assets and Services – After discussion Councillors agreed on the responses from Bradpole Parish Council.  Cllr Baker to complete on line response.  Councillors also agreed that our responses should be distributed to other Parish Council within the BLAP Parish Liaison Group.

 

  1. Planning:

a) Consultation:

WD/D/18/000247 14 CONEYGAR CLOSE, BRADPOLE, DT6 3AR  Erection of porch and conservatory (Full)

No objections

WD/D/18/000363  3 KING CHARLES WAY, BRADPOLE, DT6 4AH  Replace existing flat roof conservatory with extended pitch roof conservatory. (Full)  No objections

WD/D/18/000430 8 WILLOW WAY, BRADPOLE,DT64RU Demolition of conservatory and erect a single storey side extension.  No objections

b) Approval

WD/D/18/000213  99 EAST ROAD, BRADPOLE, DT6 4AL  Erection of first floor extension and single storey rear extensions. Installations of dormer window and associated works. (Full)

WD/D/17/002671  PYMORE MILLS INDUSTRIAL ESTATE, PYMORE ROAD, BRADPOLE, DT6 5PJ  Revised proposals for northern section of the Pymore Industrial Estate comprising Units 1 to 3, Unit G and Units 4 to 9 (now known as units 1-34) with no increase in floor space proposed. – (variation of Condition 1 of planning permission ref WD/D/14/001669 amended plan/materials units 30-34) (Variation of condition)

 

c) New on line Planning Consultation – Cllr Baker reported on the Planning Seminar he had attended.

The Planning website is to be changed in mid-April to comply with new Data Protection protocols and to be compatible with other Dorset sites ahead of unification.  Other changes to be made in regard to consultation period time.  The Clerk is to attend a workshop run by Planning in regard to the new on line procedure.

 

  1. Correspondence:

i. CAB – Request for donation – Cllr Dendle reminded Councillors that the PC did not budget for donations within the coming year to be reconsidered at financial year end.

ii. Dorset Youth Association – Request for donation as above.

iii. DAPTC – News Letter

iv: Jessopp Avenue – Concern from residents in regard to pavement.  Cllr Baker reported that most of the work had been completed.  He will look into the issue in regard to the tree root.

v. DAPTC – DAJC – Local Government Reorganisation for Dorset – Update – Unification now agreed. Bradpole Councillors attending meetings and will continue to ensure Bradpole Residents are fairly considered.

 

  1. General Data Protection – Cllr Dendle reported that Bradpole Parish Council are now registered with the ICO, she and the Clerk had attended the course run by DAPTC and the Clerk is making the necessary assessments of records held. We now have to wait for more advice from DAPTC and NALC.  She reminded all Councillors that any personal information that they are privy to must not be shared with the public and must be deleted from their records.  Anything that could possibly identify a member of the public must not be used.  A Power Point presentation has now been emailed to all Councillors for their perusal and information.  The Clerk with continue to update Councillors.

 

  1. WDDC – Recharging for Administration Town and Parish by Elections. – As previously discussed this will now be happening. Bradpole Parish Council have very prudently budgeted for this.

 

  1. Democratic Ten Minutes – No members of the public present

 

  1. Finances

a) Payments for Approval:

Cheques 1537 Forest Tree Care £505.80 Suppling and Planting New oak trees

1538  BTC £2160.00 Lengthsman :

1539 Bright’s £2424.00  New Fence :

1540 HM Revenue £94.51                  

1541  S.Goldsmith  £426.21 Wages, Admin and Travel:

1542 DAPTC £15.00 Audit Training               

b) Bank Balances:

Current Account: £39,503.46

Deposit Account: £15,595.90

c) Appointment of Internal Auditor – Year End March 31st 2018 – After discussion Cllr Dendle proposed that Mrs Meech should be appointed as internal auditor for year-end 31st of March 2018 for Bradpole Parish Council, seconded by Cllr Casey unanimously agreed.

d) Financial Risk Assessment Policy – The Clerk presented an updated financial risk assessment policy to Councillors, after discussion Cllr Dendle proposed acceptance and adoption of the updated financial risk policy, seconded by Cllr Baker,unanimously agreed.

 

  1. Parish Maintenance:

a) Pageants Field – Badger Sett – Waiting to hear when the work will be starting. Clerk has been asked to request the risk assessment from the contractors in respect to access and use of Parish Council property whilst the works are being carried out.

b) Gore Cross Green – Fence – New fence installed. Cllr Dendle discussed the possibility of replacing the rest of the wire fence which is starting to deteriorate.  Councillors agreed that an estimate should be obtained from Bright’s, to discuss at a future meeting.

c) Planned Maintenance Checks – Cllr Smart has carried out the checks, a few minor jobs need to be carried out. Clerk to instruct the Lengthsman.

 

  1. Councillors Information Items:

Cllr Dunn asked if the grass in Court Close could be cut on a more regular bases.  Several young children play on the green and parents are worried what might be hidden in the grass when it becomes too long that may harm the children.  Clerk to speak with the Lengthsman.

Cllr Smart informed Councillors that she is keeping an eye on the new trees planted on Gore Cross Green but at the moment they don’t require any extra watering.

 

  1. Date of Next Meeting: Thursday 3rd May 2018

Meeting Closed at 9.40pm                                                         Signed    T. Dendle                                    Dated      7 May 2018