DECEMBER 2018

Bradpole Parish Council

Minutes of Bradpole Parish Council Meeting held in the Village Hall

Thursday 6th December 2018 at 7.30pm

Present: Cllrs: Dendle (Chairman), Baker, W. Smart, Casey, Coatsworth, Hudson and A. Smart. Also present Mrs S. Goldsmith, Parish Clerk. No members of the public present.

Cllr Dendle welcomed everyone to the meeting.

1. Apologies: Cllr Bussell

Cllr Hudson informed Councillors that sadly owing to health issues he was resigning forthwith from the ParishCouncil. Cllr Dendle on behalf of the Parish Council thanked Cllr Hudson for all the time and effort he had put into the Parish whilst serving as a Councillor and wished him well for the future.

The Clerk then read out a letter of resignation from Cllr Dunn, which she had received the previous day.

Letter of thanks to be sent to Cllr Dunn.

Mr Hudson then left the meeting.

2. Declarations of Interest: None

3 Minutes of Meeting Held on 1st November 2018: Minutes taken as read, agreed and signed as a true record.

4. Reports from WDDC and DDC Councillors: Cllr Coatsworth informed Councillors that there was very little to report everything appears to be on hold until the new Council takes over at the end of March.

5. Democratic Ten Minutes: No members of the public present

6. Matters Arising from Minutes 1st November 2018:

a) Speed Indication Displays – Councillors discussed information previously circulated to them in regard to the criteria and cost of installing “SID”. After consideration Councillors agreed that it was very unlikely that Jessopp Avenue would meet the necessary criteria and the cost involved could not be justified.

b) Community Bus – Cllr Baker gave a brief update in regard to trial period which has now been extended for a further six months. Still awaiting the expenditure and income figures for the first three months. Cllr Alan Smart agreed to act as the Parish Council’s lead officer in regard to the Community Bus.

c) Rights of Way – The Clerk informed Councillors that owing to the adverse weather conditions the ROW Officer has not been unable to carry out the survey of paths within the Parish.

Cllr Casey joined the meeting.

7. Reports from Outside Organisations:

a) Western DAPTC Meeting – Minutes previously circulated, Councillors had no further comments to make. Cllr Smart said she had enjoyed attending the meeting and had gained a lot of relevant information. She had raised the issue in regard to future meeting dates, pointing out to DAPTC that if at all possible a date should be found that did not coincide with Councils own monthly meetings.

b) BLAP – Cllr Coatsworth had not been able to attend the recent meeting, minutes to be circulated when received.

c) Village Hall – Copy of report from Treasurer previously circulated to Councillors. Report only contained information in regard to income and expenditure. Cllr Casey had no further information to add.

8. Bridport Area Neighbourhood Plan: Cllr Baker gave a brief update in regard to the progress of the plan.  There is still a lot of work in progress, over 30 policy areas that still need to be resolved, the draft submission has been delayed until January. Councillors once again voiced their concerns about further delays, they agreed that a letter should be sent to the JCC pointing out various concerns and in particular the viability of the plan.

9. Bradpole Parish Council Notice Board Policy: After discussing the previously circulated draft policy, Cllr Dendle proposed the adoption of the Bradpole Parish Council Notice Board Policy, seconded by Cllr Baker, unanimously agreed.

10. Planning:

a) Consultation: None

b) Approval: WD/D/18/001297 1 BEAUMONT AVENUE, BRIDPORT, DT6 3AU

Change of use of part ground floor to dwelling (annexe/holiday use) (Full)

c) Withdrawn: WD/D/18/002387 5 HIGHER STREET, BRADPOLE, DT6 3JA,

Erection of first floor rear extension

d) Appeal Decision: APP/F1230/W/18/3193339 LAND TO WEST OF WATTON GARDENS, BRADPOLE -Dismissed

e) Tree Works Consultation:

i) WD/D/18/002752 PUMP HOUSE, ST JAMES PARK, BRADPOLE, DT6 3HZ,

T1 Sycamore – Remove T2 Sessile Oak – Crown reduction by 6 metres T3 Chestnut – Remove T4 – Lawsons Cypress – Height reduction by 2m T5, T6 & T7 Lawsons Cypress Height reduction by 6 metres (Tree works in Conservation Area) –The Clerk referred to the information report from the Tree Officer, Councillors agreed that it would appear that the Officer has this matter in hand and therefore no further comments to make at this time.

ii) WD/D/18/002566 THE KNAPP COTTAGE, MIDDLE STREET, BRADPOLE, DT6

3HS, T1 Tulip – Fell – die back, T2 Sugar Maple – Fell – weak union and fungus present (Tree works in Conservation Area) – After discussion Councillors agreed that they had no objections to the work as long as appropriate measures were taken in regard to the fungal disease. Councillors assume that WDDC will carry out their obligation to consider whether the tree is worthy of a tree preservation order.

11. Correspondence: As Circulated, taken as read. Councillors had no further comments to make.

12. Democratic Ten Minutes – No members of the public present.

13. Finance:

a) Payments for Approval:

Chq 32: Asgard £1591.00 New Shed 

33: Mystic Signs £36.00 Playground Sign Pageants

34: B Burton £471.00 Grass Cutting :

35: BTC £285.17 Materials purchased by Lengthsman for maintenance work within the parish from 1/4/18

36: HM Revenue £104.06 

37: S. Goldsmith £423.41 Wages and Travel to training event 

38: Footeprints £35.50 Inks

b) Bank Balances: Current £4,614.04 Deposit £52,779.80

The Clerk informed Councillors that she had been unable to produce full bank reconciliation as she has not yet received the bank statements.

14. Parish Maintenance.

a) Gore Cross Green – Councillors agreed that further enquiries should be made with CN Richards in regard to the shed installation.

b) Pageants Play Area – Cllr Dendle proposed to Councillors that the new notice board which is on order for Pageants Field should be installed on Gore Cross Green as the one there is no longer fit for purpose. She also pointed out the notice board on Railway Crossing Gardens is also in need of replacing. She had contacted the firm who are supplying the two previously agreed notice boards and they can supply a further two at a reduce cost if all four are delivered at the same time. After discussion and considering the quote supplied, Cllr Wendy Smart proposed the Parish Council purchase another two notice boards as per the quote supplied, seconded by Cllr Casey, unanimously agreed.

c) Allotments – The new tenant has taken over the vacant plot.

15. Clerk’s Information: No further information

16. Councillors Information

Cllr Smart: Commented on the fact that the dog waste bins along the cycle path are now being emptied on a regular basis.

Cllr Baker: A Christmas message and a photo from the Parish Council will be placed on the web site. The 2018 updated Parish Plan “Action Plan” will also go onto the site once completed.

Cllr Casey: Has received reports of brown liquid being pumped into the river at Happy Island in the area at the rear of the industrial estate. Councillors agreed they thought this was probably water flowing down the overflow ditch.

Cllr Dendle: Reminded all Councillors of their responsibilities in regard to GDPR.

17. Date of Next Meeting: Thursday 3rd of January 2019 7.30pm

Cllr Dendle wished everyone a very Merry Christmas and a Happy New Year.

Meeting Closed at 8.45pm.

Signed T Dendle              Dated 3 January 2019