Bradpole Parish Council
Minutes of Bradpole Parish Council Meeting held in the Village Hall
Thursday 11th January 2018 at 7.30pm

Present: Cllrs: Dendle (Chairman), Baker, Smart, Casey, Schuster, Dunn and Coatsworth. Mrs Sandy Goldsmith, Parish Clerk and three members of the public.

Cllr Dendle welcomed everyone to the first Parish Council meeting of 2018.

1. Apologies: Cllr Ellis, Cllr John Giles – Townsend and Cllr Day District Councillor

2. Declarations of Interest – None at this time, Councillors to declare interest at the time if necessary.

3. Minutes of Meeting held on the 7th of December – Minutes taken as read, amended as follows Cllr Dunn’s name removed as he had not been in attendance, agreed and signed as a true record.

4. Reports from WDDC and DCC Councillors – Five minutes – To receive reports on WDDC and DCC Matters: Cllr Coatsworth reported on a meeting held at WDDC with Social Services, half on the Social services budget is spent on Social Care for people suffering from chronic diseases and disabilities. He also gave an update on the Local Government Re-organisation with is expected to be confirmed in early February.

5. Democratic Ten Minutes:

Theresa Weller spoke to Councillors about her concerns over the state of the grass verges at King William Head and the Court Close area, which has become highlighted mainly due to work carried out by Gas Company. She also spoke in regard to the problem of vehicles parking on the verges and in some cases on part of the pavement. She presented a written report to Councillors. Cllr Dendle thanked Theresa and informed her that this matter was on the agenda and would be discussed later in the meeting.

Mr Kinsella spoke to the Councillors about the need for a crossing by the Kings Head Public House and he also agreed about the problems of vehicles parking on the verges. Cllr Dendle informed Mr Kinsella once again that he needed to contact Highways in regard to the crossing and suggested he rallied a group of local residents who could join with him in his campaign.

6. Matters Arising from Minutes 3rd of December 2017:

a) Landscaping Badger Row- Update – No further information at this time from WDDC. After discussion Councillors agreed that a letter should now be sent to our local MP Oliver Letwin asking him for his help.

b) Local Government Reorganisation – Use of Bradpole Parish Residents Council Tax – Reserves held by WDDC: After discussions Councillors agreed that the Clerk should write to the Chief Executive of WDDC asking how the reserves will be administered after unification.

7. Bridport Wider Neighbourhood Plan – Vision 2030 – Update: Cllr Baker gave an update in regard to the appointment of the Consultant which still at this time has to be confirmed. BPC Working Party Group will be meeting on the 23rd of January to discuss Bradpole’s further participation and recommendations to be put to Councillors at the February PC Meeting. He also spoke in regard to Community Infrastructure Levy, the Neighbourhood Plan Group will have to agree on a policy. After discussion Councillors agreed that Bradpole should agree their own policy. Agenda Item for February Meeting.

8. Fields in Trust Membership – After discussion Cllr Dendle proposed that Bradpole Parish Council pay £50 to become a member of Friend of Fields In Trust, to be reviewed yearly, seconded by Cllr Schuster,

unanimously agreed.

9. Planning:

a) Consultation: WD/D/17/002606 34 CLAREMONT ROAD, BRADPOLE, DT6 3AY Erection of single storey extension (Full) – After considering this application Councillors agreed they had no objections.

b) WD/D/17/002754 LAND OPPOSITE LEE LANE AND SOUTH OF, EAST ROAD, BRIDPORT Outline planning application for one residential dwelling with access (all other matters reserved) (Outline) – No objections

c) To consider any Planning Matters received after Published Agenda

i) WD/D/17/002161 METZ FARM COTTAGE, HIGHER STREET, BRADPOLE, DT6 3HZ Conversion of barn to 1 no dwelling (Full) – After discussion Councillors agreed that a comment should be submitted in regard to this application. Stating concern that although the barn is an agricultural building part of the application was still outside of the Development Boundary and if approved could set a precedence. Councillors also requested that comments made in the previous application should be taken into account.

10. Correspondence:

a) To discuss any correspondence received after Published Agenda

i) State of Grass Verges – Court Close and surrounding roads – After discussing this issue Councillors agreed that they understood the concerns of residents but the PC has very little power over parking issues. The PC is however willing to work with residents and help where they can. The residents working together will have more “people power” than the PC alone. Once the neighbours have got together they can then come to the PC with their suggestions into ways that this issue may be resolved. Councillors will then do all they can to help within their powers. The Clerk to contact WDDC and Highways for further information in regard to the Gas Contractors.

ii) Letter from Cllr Kayes in regard to her stepping down as DCC and WDDC Councillors. Councillors agreed that a letter of thanks should be sent to Cllr Kayes.

11. Democratic Ten Minutes: Cllr Dendle ask Theresa Weller if she wished to ask any questions in regard to the decision made tonight by the Councillors in regard to the grass verges. Theresa stated that it was not exactly what she had hoped for but she would go away and seek support of other residents, she thanked the Councillors for listening to her. All three members of the public then left the meeting.

12. Finances

a) Payments for Approval: Cheques:

1524 Quantum £20.75 Web Site SSL :

1525 HM Revenue £94.51

1526 S. Goldsmith £ 380.81 Wages and Postage

b) Bank Balances:

Current Account: £7121.73 :

Deposit Account: £15594.02 :

WDDC Bond £35968.55

13. Parish Maintenance:

a) Allotments – No new information.

b) Gore Cross Green – Clerk to meet with Bright’s to obtain estimate for new stile.

c) The Gore – To discuss future maintenance – Cllr Dendle: Over the past few years the Pc have been trying to maintain the Gore so it is ascetically pleasing, fit for purpose and acceptable to all the people of the Parish and the adjoining residents. Unfortunately despite the Parish Council’s best efforts The Gore is still subject to random acts of vandalism and fly tipping, trees and shrubs continue to be cut down and removed without permission and the area used by some for garden waste disposal . The nett result is that it is looking very untidy and the PC needs to revisit how we use this area into the future. It is better to keep it as a green space and undeveloped. Cllr Dendle suggested that we contact the adjoining residents and ask them if they interested in working with the Parish Council on a plan to revamp the Gore.

d) Lengthsman – No new information

e) Pageants Playground – No new information.

14. Grass Cutting Contract – To discuss – The Clerk presented to Councillors Mr Burton’s quotation for grass cutting period for 2018/2020. After discussion Cllr Dendle proposed that Mr Burton’s quotation for four monthly cuts in all areas at a cost of £471 a month be accepted by the PC, seconded by Cllr Casey unanimously agreed.

15. Meeting closed at 8.45pm.to discuss confidential matters in regard to the Clerk.

Clerk left the meeting.

16. Meeting re-opened at 8.55pm. Clerk re-joined the meeting.

17. Clerk’s Information: no new information

18. Councillors Information Items:

Cllr Baker: Emergency Response Document should soon be ready for publishing. In view of the forthcoming changes in Data Protection rules our Publicity Scheme with be reviewed after a representative from the PC has attended the DAPTC Data Protection Seminar on the 26th of March.

Cllr Schuster: Concerns in regard to the size of the school bus and vehicles parking in Higher Street.

Cllr Casey: Sad to see that the View from Bridport will no longer be published.

19. Date of Next Meeting: Thursday 1st February 2018

Meeting closed at 9.10pm.

Signed T Dendle                              Dated 1 February 2018