JUNE 2018

Bradpole Parish Council

Minutes of Bradpole Parish Council Meeting held in the Village Hall

Thursday 7th June 2018 at 7.30pm

Present: Cllrs Dendle (Chairman), Smart, Coatsworth, Dunn, Schuster, Hudson and Casey. Mrs Sandy Goldsmith. (Parish Clerk) and one member of the public

Cllr Dendle welcomed everyone to the meeting

1. Apologises: Cllrs: Baker and Ellis. Cllr Bussell Authorised absence: Cllr John Giles- Townsend

2. Declaration of Interest: None at this time, Councillors to declare an interest during the meeting if necessary

3 Minutes of Meeting Held on 3rd May 2018 – Taken as read, agreed and signed as a true record.

4. Reports from WDDC and DDC Councillors – Cllr Coatsworth gave an update in the closing down of POPP’s.

5. Democratic Ten Minutes: No issues raised at this time.

6. Matters Arising from Minutes 3rd May 2018:

a) Landscaping Badger Row, Higher Street – Update – Cllr discussed the following information received today  from WDDC, at this point in time WDDC regret that they are unable to provide any further assurance that the developer will in fact return to site to complete the works. The developer is expected to confirm the position later  today. If the developer does not return to site then the Council’s only alternative is to utilise the funds held on  deposit as submitted by the original developer at the time the planning consent was initially granted.

WDDC Estates Officer to visit the site this week and draft a management plan for the site to ensure that it is kept  tidy and secure in the future.

After discussing this information Cllrs agreed that Clerk should write back to WDDC and asked them to confirm the following:

1. The funds currently held by WDDC are used to Landscape the land as agreed.

2. The work is completed as soon as possible and definitely before WDDC no longer exists, so by the end of March  2019.

b) Section 106 Fund – Clerk informed Councillors that the application has been submitted, no further  information at this time.

c) DAPTC Survey on Local Government Matters – Clerk informed Councillors that she and Cllr Baker had met, completed form and submitted on line.

d) Request for pavement Higher Street – After discussion, Councillors agreed that a meeting should be  arranged on site with DCC Highways to discuss this issue. The road is not wide enough to accommodate a pavement but relevant signage could be considered. Clerk to contact Highways

e) Western DAPTC Meeting – Minutes from meeting held on May 24th -Circulated – Taken as read, Cllr Smart  had attended the meeting, no further information to add. No questions or comments from Councillors

f) Request for Pedestrian Crossing – St Andrews Road – Kings Head – No further information at this time

g) Community Bus – Information from Bridport Town Council, hoping to confirm contract by next week and  hoping to get on the road by July.

7. Bridport Area Neighbourhood Plan

a) Draft Consultation Document – To discuss and agree acceptance –After discussing documents and also  reports from Cllr Baker, Cllr Schuster proposed that Bradpole Parish Council agree acceptance of the draft consultation, but would not endorse the proposed Policy H9 affordable exception sites policy. Suggested alternative wording to be sent to David Dixon, seconded by Cllr Casey, unanimously agreed. Clerk to submit  response on behalf on PC. Cllr Dendle requested that a formal vote of thanks be recorded in the minutes, thanking Cllr Baker for all his hard work and long hours spent dealing with this matter, unanimously agreed.

b) Consultation Event – Bradpole Village Hall – July 18th – Confirmation that the meeting with be open to members of the public between 3pm and 8pm, Councillors encourage to attend during that period.

8. BLAP – Parish Liaison Meeting – Report from Cllr Baker – Circulated –Taken as read, no questions or comments from Councillors present.

9. Planning:

a) Consultation:

i) WD/D/18/000809 METZ FARM COTTAGE, HIGHER STREET, BRADPOLE, DT6 3HZ Erection of 2

no dwellings and alterations to existing dwelling (Full) – After discussion, Councillors agreed that they had no observations to make in regard to this application.

ii) WD/D/18/000968 UNIT 2A, GORE CROSS BUSINESS PARK, CORBIN WAY, BRADPOLE, DT6 3UX

Change of use from storage unit to workshop/garage (Full) – After discussion, Councillors agreed that they  had no observations to make in regard to this application.

iii) WD/D/18/000821 THE BISCUIT BAKERY, ST ANDREWS ROAD, BRIDPORT, DT6 3BW Display of  one externally illuminated fascia sign and one non-illuminated fascia sign (Advertisement) – Adjoining Parish

After discussion Councillors agreed with the comments made by BTC in regard to illuminated facia and would like  see to like a condition added regarding switching off the illuminated sign by 10pm, bearing in mind its proximity to  the conservation area and residential properties. Also Councillors agreed that a comment should to be made in regard  to the application, which states that there is to be a shop at the premises, if this in the case Councillors agreed that a ttraffic management and car parking plan would be required.

b) Approval:

i) WD/D/18/000247 14 CONEYGAR CLOSE, BRADPOLE, DT6 3AR Erection of porch  and conservatory (Full)

ii) WD/D/18/000363 3 KING CHARLES WAY, BRADPOLE, DT6 4AH Replace existing  flat roof conservatory with extended pitch roof conservatory. (Full)

c) To consider any Planning Matters received after published agenda

The Clerk reported that she had received two enquiries in regard to the new house which is under construction at the Railway Crossing. Residents wanting to know if planning conditions have been complied with. The Clerk has advised them to contact WDDC Planning. Clerk to make  enquiries with Planning and if necessary write to the owner of the property.

10. Correspondence:

i) Request for Caution Sign in Regard to Horse Riders – Clerk dealing

ii) Complaint from Resident in regard to tree roots from tree on Parish Land damaging fence – After discussion. Cllr Hudson agreed to meet with the residents and Carl Stoodley to assess the situation.

He will report back at the next PC meeting.

a) To discuss any correspondence received after published agenda

Email from Newfoundland resident in regard to the overgrown footpath leading from Newfoundland to Higher Street. Although this footpath is the responsibility of DCC Rights of Way, Councillors agreed that the  lengthsman should be asked to cut it back as it is causing problems for local householders.

11. Democratic Ten Minutes: Resident present pointed out that the Community Bus driver would not legally be allowed to pick up passengers who just wave him down. There has to be designated picking up points.

12. Parish Council Information Afternoon – Gore Cross Green – Sunday 15th of July – After some discussion Councillors agreed that they would support this event. To be held between 1pm and 4pm.

Details to be finalised at the July meeting.

13. Finance:

a) Payments for Approval Cheque :

1550 CAME & CO £922.83 Insurance :

1551 B BURTON £471.00Grass Cutting

1552 J MOREY £90.00 Pageants Weekly Ins :

1553 DAPTC £50.00 Training :

1554 V HALL £560.00Rents

1555 HM REVENUE £111.70 :

1556 S GOLDSMITH £648.36 Wages, admin, yearly allowance and Knotweed Injector purchase.

b) Bank Balances: The Clerk told Councillors that at this time she was only able to give Bank Balances as per  her recorded accounts as she had not received bank statements from TSB for the past two months. She had been informed by the bank that they were behind in sending out the statements owing to technical problems but  should receive them very soon.

Current Account: £32,198.65

Deposit Account £30,518.65

14. End of Year Audit March 31st 2018:

a) Internal Audit – Report –The Clerk reported that the appointed internal auditor and carried out a check of the accounts and had found everything to be in order.

c) Approval of Accounting Statements 2017/18 – The Clerk presented the accounting statement to Councillors, after discussion, Cllr Coatsworth proposed that Bradpole Parish Council approve the accounting statement for 2017/18, seconded by Cllr Schuster, unanimously agreed. Signed by the Chairman Cllr Dendle and the Clerk Mrs Sandra  Goldsmith.

d) Approval of Annual governance statement 2017/18 – The Clerk presented the annual governance statement to Councillors, after discussion, Cllr Casey proposed that Bradpole Parish Council approve the annual

governance statement for 2017/18, seconded by Cllr Smart, unanimously agreed. Signed by the Chairman Cllr Dendle and the Clerk Mrs Sandra Goldsmith.

15. Parish Maintenance:

a) The Gore – Currently there has been no further progress in regard to a community group to help manager The Gore. Councillors agreed that the Parish Council will continue to maintain The Gore as required and hopefully a Community Group will be forthcoming in the future.

b) Gore Cross Green – The Clerk reported that Bright’s will commence installing the new fence on July 16th. Cllr Dendle spoke in regard to a permanent fence being installed in the area which contains the Japanese  Knotweed, after discussion Councillors agreed that a quote should be obtained from Bright’s.

c) Lengthsman – The Clerk informed Councillors that she has asked the lengthsman to liaise with Cllr Hudson in regard to marking out the allotments in a more permanent way rather than just pegs in the ground.

16. Clerk’s Information: No further information

17. Councillors Information Items:

Cllr Smart: Still watering the new trees on Gore Cross Green and they are looking very healthy.

Cllr Dunn: He understood that someone has bought the old Post Office and Stores, did anyone know if it was going to reopen as a store and Post Office. Cllr Dendle informed him that as far as the Council is aware it had been sold as a private dwelling.

18. Date of Next Meeting: Thursday 5th July 2018 7.30pm

Meeting Close at 8.50pm       

Signed T Dendle     Dated 5 JULY 2018