Bradpole Parish Council

Minutes of Bradpole Parish Council Meeting held in the Village Hall

Thursday 6th September 2018 at 7.30pm

Prior to the commencement of the meeting Councillors spent a few moments remembering Cllr John Giles-Townsend who had served as a Bradpole Parish Councillor for over 40years.
Cllr Dendle said a few words of remembrance on behalf of Bradpole Councillors.
The Clerk read out a letter of remembrance from Mr Neville Mason.

Cllr Dendle then welcomed everyone to the meeting which commenced at 7.35pm

Present: Cllrs: Dendle (Chairman), Baker, Hudson, Smart, Schuster, Casey, Coatsworth and Ellis. Two  members of the public and Russell Goff from DCC Rights of Way.

1. Apologies: Cllr Bussell and Cllr Day Absent: Cllr Dunn

2. Declarations of Interest: None at this time, Councillors to declare an interest during the meeting if necessary.

3 Minutes of Meeting Held on 2nd August 2018 – Minutes taken as read and signed as a true record.

4. 7.40 pm Cllr Dendle closed the meeting to allow DCC Rights of Way Officer, Russell Goff to address  Councillors in regard to the future maintenance of Rights of Way Paths within in the Parish.

After a very informative talk by Mr Goff, Councillors agreed that the Clerk and Mr Goff should  liaise with each other in regard to the cost to the Parish. Clerk to report back at the next meeting.

Cllr Dendle thanked Mr Goff for attending the meeting.

5. 8.05 pm Chairman reopened the meeting

6. Resignation – Cllr Ellis informed the meeting that owing to ill health she would be resigning from  the Parish Council at the end of this meeting. She had enjoyed the years she had spent on the Parish  Council. Cllr Dendle and other Councillors present thanked her for all the work she had put into the community as a Parish Councillor over many years and they wished her all the best for the future.

7. Councillor Vacancies – The Clerk reported that she has notified DCC Electoral Service of the Councillor vacancy owing to the death of Cllr Giles-Townsend, no notice of vacancy will be published until after his funeral. In view of Cllr Ellis’s resignation she will request that both vacancies are advertised at the  same time.

8. Reports from WDDC and DDC Councillors – Five minutes – To receive reports on WDDC and DCC  matters – Cllr Coatsworth spoke about DCC Shadow Cabinet and gave more information in regard to the new County Wards. Cllr Dendle then asked him if he was able to assist Councillors present with  information in regard to an article which had been published in the Bridport News regarding the  possibility of the Bradpole Parish together with other Parish being amalgamated with Bridport Town Council. Councillors were appalled that this article had appeared in the Press before any of the Parishes had been consulted. Cllr Coatsworth stated he had not seen the article and was not aware of any such  proposals. He would make further enquires but also suggested that a letter voicing concerns should be sent to the leader of WDDC.  After discussions Cllr Baker proposed that a letter should be sent to Cllr Alford strongly voicing the concerns of the Bradpole Council, seconded by Cllr Schuster, unanimously agreed.

9. Democratic Ten Minutes. No issues raised.

10. Matters Arising from Minutes 2nd August 2018:

a) Landscaping Badger Row, Higher Street – Cllr Dendle addressed Councillors in regard to the letter received from a local resident which all Councillors should have seen. The Parish Council are still working with WDDC in regard to future landscaping and management of the land. After discussions  Councillors agreed that the Clerk should reply to the resident, thanking them for their interest and stating  that the PC are happy to work with any properly constituted group that approaches them. Also if they are  not able to make evening meetings then they could always visit the Clerk on Thursday mornings.

b) Highways Signage – The Clerk reported that she still had not received any further update from DCC.

c) Sec 106 Grant – The Clerk reported that the PC application for the grant had been approved subject to certain conditions. After discussion Cllr Dendle proposed that the project to install the shed on Gore Cross Green should progress and the money taken from the PC reserves to cover the cost until the grant is paid,  seconded by Cllr Hudson, unanimously agreed. Cllr Baker and Cllr Hudson to visit the proposed site and report back at the next meeting to suggested location.

d) Tree in The Gore – Roots causing damage. After discussing the risk management report prepared by Cllr Baker and previously circulated to Councillors, Cllr Casey proposed that based on the  recommendations from the tree surgeon the tree should not be felled and the Council should arrange for  the directly affected section of the damaged fence to be replaced with an alternative that accommodates the roots. Seconded by Cllr Baker, Cllr Dendle abstained from voting, agreed by other Councillors present.

e) Bradpole Parish Council Tree Policy – Draft policy previously circulated to Councillors. Cllr Dendle proposed that Bradpole Parish Council adopt the presented Tree Policy, seconded by Cllr Baker,  unanimously agreed.

f) Community Bus – The Clerk reported on information received from Bridport Town Clerk. Although the number of passengers was a little disappointing the trend is upwards and it is hoped that the income target  of £1800 will be reached during the trial period. Bradpole Council will be placing a flyer in The Bridge, which means every household with in the Parish should receive the timetable. Cllr Dendle and the Clerk  will place one inside each copy, any other Councillors are more than welcome to help.

11. Memorial Policy – Draft policy previously circulated to Councillors. After discussion Cllr Dendle  proposed that Bradpole Parish Council adopt the presented Memorial Policy, seconded by Cllr Schuster unanimously agreed.

12. WDDC Local Plan Review – Response from BPC. After discussion Cllr Dendle proposed the following response, “Bradpole Parish Council has reviewed the “Preferred Options” and, subject to no subsequent  and substantive amendment affecting Bradpole Civil Parish, Councillors generally support the contents  which reflect the “Issues and Options” responses made by PC in 2017″. Seconded by Cllr Casey,  unanimously agreed.

13. Bridport Area Neighbourhood Plan – Cllr Baker gave an update in regard to the Consultation and the current Plan timeline. Cllr Dendle informed Councillors that she was concerned that the Steering Group have not included on their September Agenda any reference to discuss the presentation made made by Smartcommunities Eco Housing, which directly contradicts the draft Neighbourhood Plan. Several on  the Steering Group were present at the presentation given to Bradpole Councillors After discussion Councillors agreed that the Clerk should write to the Chair of the Steering Group and also the Project  Manager asking if this matter is to be considered and if not why not.

14. Planning:

a) Consultation: WD/D/18/001522 35 CONEYGAR CLOSE, BRADPOLE DT6 3AR  Erection of extension to garage. (Full) – Councillors had no observations to make in regard to this  application.

b) Approval: WD/D/18/000968 UNIT 2A, GORE CROSS BUSINESS PARK, CORBIN WAY, BRADPOLE, DT6 3UX  Change of use from storage unit to workshop/garage (Full)

15. Correspondence: As circulated, below to be discussed

a) Response from WDDC in regard to enquiry Watton Hill Development Proposal: Cllr Dendle reminded Councillors that they must all keep an open mind in regard to any future planning applications but the  Council can seek further information. Councillors discussed responses from WDDC Planning Officer (ENCL 1 Sept 2018),  Dorset Wildlife Trust (ENCL2 Sept 2018) and Smartcommunities.(ENCL3 Sept 2018) (Copies attached to minutes). After discussion Councillors  agreed that the Clerk should write to WDDC asking for their comments from Smartcommunities that  WDDC has offered to guarantee any loans. Also DCC Highways to be asked for information in regard to  them approving a crossing.

b) Request for Memorial Tree/ Bush on Parish Council owned land – After discussion Councillors agreed that unfortunately they would have to refuse this request but the family would be invited to consider  purchasing and installing a bench on land agreed by the Parish Council.

16 Democratic Ten Minutes: A local resident who lives near to Watton Hill thanked the Councillors for the investigations they are carrying out. The work carried out by the land owners is certainly more  than just land management. She and other residents are concerned because the Badger Setts have been  disturbed.

17. Finance:

a) Payments for Approval Cheques: 6 B.Burton £471.00 Grass Cutting

: 7 K. Hussey £32.50 Yearly Playground Inspection

: 8 Quantum £72.10 Web Site Hosting

: 9 Glasdon £177.82 Replacement Grit Bin

: 10 Office Supplies £225.00 Bus Time Table Printing

: 11HM Revenue104.06

: 12 M.Meech £40.00 Internal Audit

:13 Village Hall £1120.00 Office and hall rent

: 14 S. Goldsmith £426.41 Wages and Printing

:15 BTC  £1100.00 Contribution to Community Bus Scheme

– Taken as read and agreed.

b) Bank Balances: Current Account : £10,807.99 Deposit Account £46,187.77

18. Parish Maintenance:

a) Gore Cross Green – Bright’s have commenced installing the new fence and hopefully will complete the  work within ten days, this will included installing the new fence around the Japanese Knotweed area.

b) Japanese Knotweed – Dr Annabel King from DCC had been asked to visit the site and then supply a report to the Council.

19. Clerk’s Information: None

20. Councillors Information Items:

Cllr Schuster: He has been asked by several residents to pass on their thanks to the Council for assisting in the trial run of the Community Bus.

Cllr Smart: The hedge belonging to a Magna property in Church Close is obstructing the foot path leading  to the Church, it needs more attention rather than just cutting back.

21. Date of Next Meeting: Thursday October 4th 2018 7.30pm

Signed: T Dendle                                                           Dated: 4 October 2018