Bradpole Parish Council

Minutes of Bradpole Parish Council Meeting held in the Village Hall

Thursday 3rd January 2019 at 7.30pm

Present: Cllrs: Dendle (Chairman), Baker, W. Smart and Coatsworth. Also present Mrs Sandy Goldsmith, ParishClerk and one member of the public

1. Apologies: Cllr A Smart

The Clerk read a letter of resignation from Cllr R Casey with effect from 1st of January 2019.
Clerk to write letter of thanks to Cllr Casey on behalf of the Council.

2. Declarations of Interest: None. Councillors to declare interest at the time should the need arise.

3 Minutes of Meeting Held on 6th December 2018: Taken as read, agreed and signed as a true record.

4. Reports from WDDC and DDC Councillors – Five minutes – To receive reports on WDDC and DCC Matters:

Cllr Coatsworth gave an update concerning the Call to Account Meeting he had attended.

5. Democratic Ten Minutes: Lisa Finlayson informed Councillors that she and her partner have now purchased Bradpole Village Stores. She outlined their plans to hopefully open the store and post office in early Spring.
They plan to open the store and post office 7 days a week, which will include being open on Sunday mornings.
She very much hopes that they and the stores will be a part of the community. .

6. Matters Arising from Minutes 6th December 2018:

a) Councillor Vacancies – The Clerk informed Councillors three people had contacted her in regard to the vacancies. Each one has been given the necessary co-option package. Posters have been prepared by Cllr Baker and Cllr Dendle. The posters to be placed on the notice boards, social media, and the web site.

b) Parish Banking Arrangements – The Clerk and Cllr Dendle updated Councillors regarding their recent meeting with TSB bank representative. It was hoped the updating of the mandate and statement issues had been resolved. However, it would now appear the bank has lost part of the paperwork. After discussion Councillors
agreed for the next four months the accounts will remain at TSB. During this time the Council will look at alternative banks.

c) Installation of Storage Shed – Gore Cross Green – The Clerk informed the shed is due to be delivered on the 15th of January and it will be stored by Bridport Town Council until the base is ready. Cllr Dendle to speak with contractor to confirm installation requirements. After discussion, Cllr Baker proposed, to ensure the work can progress without delay, the Council should agree as long as the estimate does not exceed £2500 it can be agreed. Should it be in excess of £2500 then the estimate would have to come back to full Council. Seconded by Cllr W. Smart. Unanimously agreed.

d) Parish Plan – Cllr Baker informed Councillors the updated 2018 Action Plan has been completed and is on the web site

7. Reports from Outside Organisation

a) BLAP – Minutes Circulated – Councillors concerned over errors in some of the information given at the meeting. Cllr Dendle to write to BLAP Chairman

b) Village Hall – The Clerk read out an email she had received from the secretary of the Hall Committee regarding the resignation of their Chairman. Cllr Dendle reminded Councillors the Parish Council have offered help in the past and the offer still stands.

8. Bridport Area Neighbourhood Plan – Cllr Baker informed Councillors it would appear the letter sent to the Steering Group and JCC outlining further concerns about the ongoing delays and viability of the plan, has been totally ignored by the Steering Group as can be seen in the Draft Basic Conditions Statement.
It would appear unlikely the draft Neighbourhood Plan will be submitted on the 25th of January.

9. Additional Section 106 Money – Still awaiting further information.

10. Bradpole Village Store – Councillors agreed they were very encourage by the information gained tonight regarding the store and post office reopening. Councillors hope everyone within the village will help support the store once it has reopened

11. Planning:

a) Consultation: – None

b) Approval:

WD/D/18/002179 17 CONEYGAR CLOSE, BRADPOLE, DT6 3AR Single storey side extension with pitched roof & new pitched roof on front porch (Full)

WD/D/18/002125 METZ FARM COTTAGE, HIGHER STREET, BRADPOLE, DT6 3HZ Conversion of agricultural barn to residential dwelling (part retrospective) (Full)

c) DCC Planning Letter from Head of Planning regarding how Parish Councils respond to Planning Applications in the future. – Councillors noted the content of the letter.

d) To consider any Planning Matters received after published agenda

The Clerk referred to a Draft Landscaping Plan for Badger Row that had been received this afternoon. Cllr Dendle and Cllr Baker had also received a copy and both agreed the draft plan appeared to reflect their onsite meeting with WDDC and The Ecologist and addressed the concerns of residents.

12. Correspondence:

i) Anonymous Letter – Previously circulated to Councillors. The Clerk made the following statement to Councillors.

“Bradpole Parish Council recognises that complaints are important as they allow it to learn from its mistakes and to put things right when things have gone wrong. It recognises that from time to time there will be concerns expressed by members of the public over the activities of the Council or one of its members, its employee or its contractors.

On this occasion, the complaint received is an anonymous letter therefore the Parish Council is unable to acknowledge receipt of the complaint. The contents of the letter have been noted.
Bradpole Parish Council encourages residents to attend Parish Council meetings. Time is allowed during meetings for the public to speak to and ask questions of the Council.”

Councillors agreed with the statement given by the Clerk and no further action could be taken as the letter was anonymous.

ii) DAPTC – Subscription 2019/20 – Within agreed budget amount

iii) BLAP – Homeless/Rough Sleepers – Information requested – Information supplied to BLAP

iv) SCOPE – Request for suggestions of where a textile bin could be placed within Parish – After discussion Councillors agreed that they had no suitable suggestions to make.

v) DAPTC – Newsletter – Circulated.

a) To discuss any correspondence received after published agenda – Bridport Town Council – Community Bus Draft Revised Route. Councillors still waiting for a copy of the income and expenditure report for the first three months operation of the Community Bus.

13. Democratic Ten Minutes – No members of the public present

14. Finance:

a) Payments for Approval: Chqs:

39: J. MOREY £ 90.00 Weekly playground inspections

40: FOOTEPRINTS £46.82 Inks

41: V.HALL £580.00 Rents 1/1/19 – 31/3/19

42: QUANTUM £54.75 Web Hosting

43 : S .GOLDSMITH £416.21 Wages

44: HM REVENUE £104.06 :

45: P. DENDLE £26.85 Paper

b) Bank Balances

: Current £9,331.74

: Deposit £46,845.50

c) Bank Reconciliation: As agreed reconciliation carried out by Cllr Baker, agreed and signed as a true and accurate account.

15. Parish Maintenance.

a) Repair to Fingerpost – Watford Lane – After discussion Councillors agreed if one post was to be repaired and maintained in the future then the other posts within the parish would also have to be looked after. Councillors agreed to consider the matter again toward the end of this financial year

b) Damage to Grass Verges – Court Close – Councillors discussed the complaint received and agreed this problem occurred every year during the winter months. The problem is local residents will park on the verges.
The matter has been reported to DCC who are responsible for the verges.

c) DCC Grit Bins – New Procedure – Circulated to Councillors

d) Planned Maintenance Checks – Cllr Smart to carry out the checks during January

e) Pageants Field – Fields in Trust – The Plaque has been received and will be erected at the same time as the new notice board.

16. Clerk’s Information: No new information at this time.

17. Councillors Information:

Cllr Smart: A Staggs “For Sale” sign has been erected on the grass at Railway Crossing Gardens. Clerk has contacted the estate agent and asked for it to be removed.

Cllr Dendle: The swings in Pageants play area are going to be in need of replacing in the near future. Would like a survey made regarding new requirements and costs. Clerk to contact Mr Hussey.

A flyer is to be placed in the February Bridge regarding the Community Get Together on the 12th of March.

Cllr Coatsworth: Has received a letter from District Council regarding the viability of Parish Councils.

18. Date of Next Meeting: Thursday February 7th 2019, 7.30pm.

Meeting closed at 9.05pm

Signed Cllr. C.Baker Dated. 7 February 2018